Bookkeeper & Finance Operations Coordinator

Iconic I.T Solutions; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Iconic I.T Solutions in Melbourne seeks an experienced Bookkeeper & Finance Operations Coordinator to own day-to-day bookkeeping and recurring billing within a managed services provider environment. This hands-on role ensures clean records, timely reconciliations and accurate supplier/customer invoicing.

You’ll support payroll, manage AP/AR and help maintain GST/BAS compliance with Excel and Microsoft 365 tools. Precision and independence are essential in this fast-paced setting.

Qualifications

• Proven bookkeeping experience including bank reconciliations, AP, AR and GL maintenance.
• Current Xero experience in a commercial environment.
• Experience with payroll processing and payroll records.
• High accuracy, attention to detail and ability to meet time-sensitive tasks.
• Ability to identify discrepancies and drive resolution.
• Strong communication with customers, suppliers, accountants and internal teams.
• Ability to work independently, manage recurring deadlines, and seek clarification when needed.
• Australian bookkeeping experience with GST/BAS familiarity.
• Advanced Excel skills, including formulas, reconciliations and data checks.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Word, SharePoint).

Responsibilities

• Maintain up-to-date financial records in Xero/HALO.
• Enter supplier bills and allocate transactions to accounts, customers, projects or cost centres.
• Perform reconciliations for bank, credit card, Stripe and payment platforms.
• Investigate and resolve unreconciled transactions, duplicates, and incorrect allocations.
• Process supplier invoices for software, licensing, hardware, cloud, telco and related services.
• Raise and issue accurate customer invoices for recurring managed services and subscriptions.
• Prepare and process payroll accurately and on time.
• Reconcile recurring supplier charges against customer billing across systems.

Skills

Bank reconciliations

Accounts payable

Accounts receivable

General ledger maintenance

Xero

Payroll processing

GST/BAS knowledge

Excel

Microsoft 365

Communication

Tools

Halo

Stripe

Xero

Job description

Bookkeeper & Finance Operations Coordinator

We are seeking an experienced and highly accurate Bookkeeper & Finance Operations Coordinator to take ownership of day-to-day bookkeeping, finance administration and recurring billing within a Managed Services Provider (MSP) environment. This is a hands‑on bookkeeping role first, supported by commercial and operational administration. The successful candidate will maintain clean and current financial records, complete reconciliations, manage payables and receivables, support payroll and ensure customer, supplier and subscription billing is accurate and complete.

Key responsibilities

• Maintain accurate and up-to-date financial records in Xero/HALO
• Enter supplier bills and allocate each transaction to the correct account, customer, project or cost centre
• Complete bank, credit card, Stripe and payment-platform reconciliations accurately and within agreed timeframes
• Investigate and resolve unreconciled transactions, duplicated entries, incorrect allocations and variances
• Process software, licensing, hardware, cloud, telco and general supplier invoices
• Raise and issue accurate customer invoices for recurring managed services, cloud and Microsoft subscriptions, telco services, projects, hardware and ad‑hoc work
• Prepare and process payroll accurately and on time
• Reconcile Microsoft, cloud, telco, distributor and other recurring supplier charges against customer billing

About you

• Demonstrated bookkeeping experience, including bank reconciliations, accounts payable, accounts receivable and general ledger maintenance
• Current and practical Xero experience in a commercial environment
• Experience processing payroll and maintaining accurate payroll records
• A strong record of accuracy, attention to detail and completing time‑sensitive financial tasks
• Ability to identify discrepancies and follow them through to resolution
• Confidence communicating with customers, suppliers, accountants and internal team members
• Ability to work independently, prioritise recurring deadlines and ask questions promptly when information is unclear
• Australian bookkeeping experience and familiarity with GST/BAS record preparation
• Microsoft Excel: confident use of formulas, reconciliations, filtering and data checks
• Microsoft 365: Outlook, Teams, Word and SharePoint