Bookkeeper & Executive Support

Brook Recruitment; Melbourne; On-site; AUD 95,000 - 100,000; Full time

Benefits offered by this job

Car space in CBD

Flexible days (4–5)

Job summary

Brook Recruitment is seeking an organised bookkeeper/administrator for an in-office role in Melbourne's CBD, working closely with the Managing Director.

The role blends bookkeeping, office management and executive support, with strong multitasking across critical times and proven MYOB experience.

Qualifications

• Organised bookkeeper with MYOB proficiency.
• Confident administrator able to handle multiple tasks.
• Calm, professional approach during busy periods.
• Property management exposure is advantageous.

Responsibilities

• Maintain accurate day to day financial records in MYOB with finance team.
• Oversee accounts payable and receivable and data entry.
• Manage the office day to day and coordinate staff events.
• Provide executive support: manage diaries, inbox, and priorities.

Skills

Bookkeeping

Office administration

Multi-tasking

Professionalism

Property management exposure

Tools

MYOB

Job description

Our client has been active in the Australian property market since the 1960s, investing in, managing and developing high-quality assets chosen for their economic strength, sustainability and contribution to the community. The business is defined by enduring relationships, respect, loyalty and trust.

This is an in-office role in the CBD, working closely with the Managing Director and central to the day to day running of the business.

The role holds three parts of equal priority: bookkeeping, office management and executive support. None can wait on another, and at critical times you will move between all three, so strong multi-tasking is essential. The business runs on MYOB and modern technology throughout, with established systems and processes you will work within and keep in excellent order.

Key Responsibilities

• Maintain accurate day to day financial recordsin MYOB, alongside an established finance team
• Manage accounts payable and receivable
• Keep data entry and record keepingprecise and up to date

Office Management

• Oversee the day to day running of the office
• Liaise with external providersand keep the office well supplied and organised
• Coordinate staff eventsand support communication across the team
• Be the person the team turns tofor anything administrative

Executive Support

• Coordinate multiple diaries, including the Managing Director's
• Manage his inbox, invitations and files, keeping him ahead of what is coming
• Handle priorities, scheduling and follow-upswith minimal direction

Property & File Management

• Assist the Managing Director and key executiveswith document management through transactions
• Maintain records within existing systemsto a consistently high standard
• Provide property administration supportas required

About You

• An organised bookkeeper and/or administrator who would welcome greater variety through EA responsibilities
• Proven bookkeeping experience and confidence in MYOB
• A natural multi-tasker, able to move seamlessly between all three areas at critical times
• Polished and professional, with a calm and measured approach through busier periods
• Property management experience is advantageous

What's on Offer?

• A long-term opportunity with a business that values continuity and invests in its people
• $95,000 to $100,000 plus superannuation
• Flexibility around days, with 4, 4.5 or 5 days open for discussion
• A close, direct working relationship with the Directors
• A private car space in the heart of the CBD, if required