Board Assistant

Catholic Schools Parramatta Diocese; City of Parramatta; Hybrid; AUD 52,000 - 70,000; Part time

Benefits offered by this job

Hybrid work

Salary packaging

Fitness Passport

Flexible work

Professional development

Cultural leave

State-of-the-art facilities

Job summary

Catholic Schools Parramatta Diocese seeks an experienced Board Assistant to support Board and executive committee matters. You will coordinate meetings, manage diaries, prepare board packs on Diligent, and capture precise minutes while handling confidential information with discretion.

The role offers hybrid work, exposure to senior leadership, and opportunities to contribute to governance and not-for-profit outcomes.

Qualifications

• 5+ years supporting Board Directors, executives and senior leaders.
• Proficient with Diligent board management, Google Suite, Microsoft Teams and SharePoint.
• Ability to handle confidential, privileged and commercially sensitive information with discretion.

Responsibilities

• Coordinate end-to-end meeting cycles, diary management, room setups and agenda creation.
• Prepare and distribute polished board packs on Diligent in a timely manner.
• Attend Board and Committee meetings, capture clear minutes and track actions.
• Maintain statutory registers and confidentiality in all duties.
• Support onboarding and ongoing engagement for new Board members.
• Collaborate with Executive GMs, Board Directors and senior leaders on committee prep.

Skills

Communication

Organisation

Discretion

Tools

Diligent board management

Google Suite

Microsoft Teams

SharePoint

Job description

• Employment Type: Temporary Part-time 0.8 FTE (4 days per week)
• Model: Hybrid (50% Office, 50% WFH)

About the Opportunity

Working closely with our Chief Executive Officer and Board of Directors, and reporting to the General Counsel and Company Secretary, you will be responsible for:

Key Responsibilities

The Board Assistant is accountable for:

• Coordinate end-to-end meeting cycles, complex diary management, room setups, video calls, and thoughtful agenda creation
• Collaborate with senior stakeholders to curate, assemble, and distribute polished board packs on Diligent in a timely, stress-free manner
• Attend Board and Committee meetings to capture clear, precise minutes, tracking resolutions and action items on Diligent
• Maintain statutory registers and ACNC updates with complete confidentiality and discretion
• Support welcoming, high-touch onboarding experiences and ongoing engagement for incoming Board members
• Work closely with Executive General Managers, Board Directors and other senior leaders to support the preparation and execution of internal committees

Why Work for Catholic Schools Parramatta Diocese (CSPD)

There are so many great things that Catholic Schools Parramatta Diocese has to offer! As a valued employee, you can benefit from up to 25% off school fees for your children enrolled in our schools. But that's not all, we offer:

• Hybrid working arrangement
• Salary packaging for eligible employees
• Fitness Passport (discounted gym membership and more)
• Flexible work arrangements for eligible employees
• Professional growth and development opportunities
• Cultural leave for Aboriginal & Torres Strait Islander employees
• State-of-the-art facilities

About You

To be successful in this role, you will be an experienced Executive Assistant or senior administration professional who has prior experience in the coordination of Board and executive committee matters. You must also be confident in operating at a senior level and managing sensitive and complex matters.

You will bring:

• 5+ experience supporting Board Directors, executives and senior leaders
• Proficiency in and prior experience with Diligent board management, Google suite, Microsoft Teams and SharePoint
• Exceptional organisational skills with the ability to manage competing priorities and deadlines
• Strong written and verbal communication skills, with the ability to prepare professional materials for senior audiences
• High attention to detail and strong ownership of follow-through
• Excellent judgement, discretion and the ability to handle confidential, privileged and commercially sensitive information
• A proactive, pragmatic and solutions-focused approach
• Experience within not for profit, faith based professional services or a large corporate environment will be highly regarded

• Working with Children Check (Employee) or willing to obtain

Applications Close: Thursday, 24th September 2026

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.