Bid Manager

Vivid Property Services; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work arrangement

Free onsite parking

Belrose office location

Job summary

Vivid Property Services in Sydney is seeking a Bid Manager to join the Business Development team. This full-time role is based at our Belrose office on Sydney's Northern Beaches, with hybrid flexibility including one work-from-home day per week.

You will develop compelling tender submissions, executive summaries and presentations that showcase our experience, people and service delivery capabilities, and coordinate the end-to-end tender function from enquiry through lodgement.

Qualifications

• Experience in bid coordination, tender management and proposal writing.
• Exceptional writing and editing skills.
• Strong attention to detail and ability to produce polished, compliant submissions.
• Ability to manage multiple submissions and deadlines.
• Comfort with independent ownership of tender processes.
• Advanced skills in Microsoft Word and PowerPoint.

Responsibilities

• Develop high quality tender responses, proposals and other bid related documentation.
• Write clear, compelling and client focused content that communicates Vivid's experience, value proposition and service delivery capabilities.
• Manage the end-to-end tender process, including opportunity tracking, tender registration, bid planning, content development, reviews, approvals and final lodgement.
• Build realistic submission plans, allocate actions, coordinate contributors and keep stakeholders informed of requirements, priorities and due dates.
• Gather and interpret operational, safety, sustainability, commercial and technical information, identifying content gaps and following them through to resolution.
• Review submissions for compliance, accuracy, consistency, brand alignment and presentation quality before approval and lodgement.
• Maintain and continuously improve Vivid's bid library, including case studies, CVs, templates, evidence and reusable content.

Skills

Bid coordination

Proposal writing

Editing

Attention to detail

Project coordination

Independence

Tools

Microsoft Word

PowerPoint

Job description

Vivid Property Services (Vivid) is seeking a talented Bid Manager to join our Business Development team. This is a full time role based at our Belrose office on Sydney's Northern Beaches.

The primary focus of the role is writing. You will develop compelling tender submissions, proposals, executive summaries and presentations that clearly communicate Vivid's experience, people, innovation and service delivery expertise. Working closely with stakeholders across the business, you will turn operational, technical and commercial information into persuasive, compliant and professionally presented submissions.

Alongside the writing, you will coordinate Vivid's end to end tender function. You will manage the opportunity pipeline, plan submissions, coordinate contributors and review cycles, track deadlines and oversee each opportunity from initial enquiry through to final lodgement.

We are looking for someone who wants genuine ownership. We will help you understand our business, services and people. Once established, you will be trusted to run the process independently, exercise sound judgement and deliver consistently high quality work. You will be proactive in identifying gaps, following up contributors, and keeping every submission moving.

Key responsibilities

• Develop high quality tender responses, proposals and other bid related documentation.
• Write clear, compelling and client focused content that communicates Vivid's experience, value proposition and service delivery capabilities.
• Manage the end-to-end tender process, including opportunity tracking, tender registration, bid planning, content development, reviews, approvals and final lodgement.
• Build realistic submission plans, allocate actions, coordinate contributors and keep stakeholders informed of requirements, priorities and due dates.
• Gather and interpret operational, safety, sustainability, commercial and technical information, identifying content gaps and following them through to resolution.
• Review submissions for compliance, accuracy, consistency, brand alignment and presentation quality before approval and lodgement.
• Maintain and continuously improve Vivid's bid library, including case studies, CVs, templates, evidence and reusable content.

What we're looking for

• Experience in cleaning, facilities management, property services, maintenance or a related industry will be highly regarded
• Demonstrated experience in bid coordination, tender management, proposal writing or a similar submissions focused role
• Exceptional writing and editing skills, with the ability to translate complex operational and technical information into clear, persuasive and client focused responses
• A strong eye for detail and a commitment to producing accurate, compliant and polished work that is ready to represent the Vivid brand
• Excellent project coordination skills, with the ability to manage multiple submissions, stakeholders and competing deadlines at the same time.
• The confidence to take ownership, work independently and drive the tender process
• Advanced capability in Microsoft Word and PowerPoint, including document formatting

What we offer

• A salary package aligned with your experience and the scope of the role
• Hybrid flexibility with one work from home day per week
• Work from our Belrose office, with free onsite parking, nearby bus services and local cafes, shops and a gym within easy reach
• The opportunity to take responsibility for an established tender function and shape how it continues to evolve
• Work directly with senior leaders and decision makers, with the ability to contribute ideas and see the impact of your work
• Exposure to tenders across education, health, government, commercial property and facilities management
• Opportunities to deepen your writing, proposal, presentation and tender-management capability as the business grows
• A supportive, high-performing and down-to-earth team that values initiative, accountability, quality and shared success
• At Vivid, we work hard, celebrate success and enjoy working together. Our culture is collaborative, people focused and practical. We value team members who take pride in their work, contribute ideas and support others to achieve a strong result.

This role offers the opportunity to make an established tender function your own. If you are looking for a role where strong writing is central, your judgement is trusted and your work has a visible impact on business growth, we would love to hear from you.