Bid Coordinator

Buchan; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salaries

Training and professional memberships

Social and community engagement

Paid parental leave

Employee assistance program

Employee referral program

Flexible working arrangements

Job summary

Buchan in Sydney is seeking a Bid Coordinator to support the bid process from inquiry to submission. You will compile tender submissions, capability statements and marketing collateral, while maintaining bid databases and templates.

Proficiency in InDesign and Photoshop, plus Microsoft 365, is essential to produce competitive, brand-aligned materials. Collaborate with principals, bid coordinators and shared services to ensure timely submissions and high-quality presentations across international

Qualifications

• Must have 5+ years in an equivalent role.
• Experience preparing tenders, proposals and submissions, presentations and marketing collateral.
• Strong written and verbal communication skills.
• Attention to detail.
• Expert/very experienced user of InDesign and Photoshop.
• Proficient using Microsoft 365.

Responsibilities

• Coordinate and produce tender submissions, capability statements, presentations and supporting marketing collateral to help win opportunities.
• Brand/Promotions support - contribute to brand, awards, publications, promotional materials, bid & marketing collateral.
• Coordinate and support client outreach, B2B events and meet-and-greet activities for consultants and other industry partners.

Skills

Tender coordination

Client outreach

Team collaboration

Deadline driven

Communication skills

Tools

InDesign

Photoshop

Microsoft 365

Illustrator

Deltek Vantagepoint

Job description

Design Your Future with us.

At Buchan, we believe in shaping places that have a life of their own.

For over 135 years, we've been constantly reimagining urban life, transforming spaces into destinations that people love.

We support career progression at every stage and empower our people to design a brighter, more sustainable future that influences life in our cities for the benefit of people and the planet.

We recognise the valuable contribution our people make and in return offer rewarding careers, structured development, and a culture that supports every person across our studios.

The Role :

As part of the Business Development & Marketing team, the Bid Coordinator is responsible for supporting the bid process from initial inquiry to submission, ensuring deadlines are met. This includes compiling and formatting bid documents, such as tender submissions, capability statements, presentations and supporting collateral (project sheets, resumes etc). Additionally, this role assists in maintaining a database of current and past bids, template material, panel submissions, client information and feedback to improve future submissions. Working creatively and confidently in InDesign is paramount.

The Bid Coordinator supports the firm’s business development strategies when required, creating dynamic marketing materials aligned to brand standards, supporting innovative business development campaigns, key events and beyond.

This position works closely with Bid Coordinators, Business Development Team, Principals, and Shared Services to ensure that all submissions are comprehensive, competitive and align with Buchan’s strategic goals.

Key Responsibilities:

• Coordinate and produce tender submissions, capability statements, presentations and supporting a range of marketing collateral as part of the Bid Team in order to help win business opportunities;
• Brand/Promotions support - contribute to brand, awards, publications, promotional materials, bid & marketing collateral
• Coordinate and support client outreach, B2B events and meet and greet activities for consultants and other industry partners as required.

Qualifications:

• 5+ years’ experience in an equivalent role
• Experience in preparing tenders, proposals and submissions, presentations, and other marketing collateral
• Strong written and verbal communication skills
• Attention to detail
• Must be an expert/very experienced user of : InDesign and Photoshop
• Must be proficient using: Microsoft 365

Desirable but not essential:

• Experience working in Deltek Vantagepoint, Illustrator, Digital Asset Management (DAM) systems
• Prior experience in the Design / Architectural or related industry
• Graphic design skills

Team Skills:

• Confidence
• Eagerness to be part of a team
• Hands-on approach
• Creative, positive attitude
• Process oriented and outcome focussed
• Well-organised, independent and proactive
• Ability to work to deadlines
• Ability to work collaboratively with diverse teams across international studios
• Ability to liaise with key internal and external stakeholders
• Ability to be flexible and manage multiple requirements in a challenging environment
• Adaptable, friendly, active listener with a professional attitude

Benefits:

• Competitive, industry benchmarked, salaries
• Support for training, registration and professional memberships
• Social and community engagement activities
• Paid parental leave
• Employee assistance program
• Employee referral program
• Flexible working arrangements

Applications are reviewed as they are received and interviews held as candidates are shortlisted. Due to the number of applications received, we may not be able to respond to you directly and only shortlisted candidates may be contacted. You must have the right to live and work in Australia to apply.