Automotive Stock & Fleet Coordinator - Inventory & Logistics

Heartland Kia Castle Hill; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Heartland Motors is seeking a motivated Stock & Fleet Coordinator to join our Blacktown Head Office team. The role combines fleet administration with stock control, supporting stock availability across our dealerships and coordinating fleet orders.

Reporting to the Supply Chain Analyst, you will manage vehicle orders, registrations, invoicing, and supplier communications, ensuring accurate records and timely deliveries.

Qualifications

• Experience in automotive stock control or fleet administration is essential.
• Strong organisational skills and attention to detail are required.
• Proficiency with Excel and vehicle records systems is expected.

Responsibilities

• Processing fleet vehicle orders, allocations, registrations and invoicing.
• Maintaining accurate vehicle stock records, pricing and inventory information.
• Coordinating vehicle sourcing, dealer transfers and incoming stock.
• Liaising with sales teams on availability, delivery dates and order progress.
• Arranging vehicle preparation, accessory fitting and transport.
• Preparing registration paperwork, CTP documentation and client delivery reports.
• Processing supplier invoices and reconciling stock records across internal and manufacturer systems.
• Maintaining Excel spreadsheets, fleet reports and vehicle order records.
• Following up with suppliers, transport providers and internal teams to resolve stock or delivery issues.

Skills

Automotive stock control

Fleet administration

Excel

Attention to detail

Organisation

Communication

Prioritisation

Independent work

Tools

ERA/Pentana

Manufacturer portals

Service NSW registrations

Job description

Heartland Motors is seeking a motivated Stock & Fleet Coordinator to join our Blacktown Head Office team. The role combines fleet administration with stock control, supporting stock availability across our dealerships and coordinating fleet orders.

Reporting to the Supply Chain Analyst, you will manage vehicle orders, registrations, invoicing, and supplier communications, ensuring accurate records and timely deliveries.