Automotive Stock & Fleet Specialist

Heartland Motors; Blacktown; On-site; AUD 55,000 - 80,000; Full time

Job summary

Heartland Motors in Sydney's Blacktown area is seeking a proactive Stock & Fleet Coordinator to join our Head Office team. You will manage vehicle stock, coordinate fleet orders and ensure on-time deliveries across multiple dealership networks.

The role involves processing orders, maintaining stock data, liaising with sales and suppliers, and supporting fleet operations. Experience in automotive stock control or fleet administration is required, with strong Excel and communication skills.

Qualifications

• Experience in automotive stock control or fleet administration.
• Strong organisational skills and attention to detail.
• Experience with Excel and vehicle records.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Processing fleet vehicle orders, allocations, registrations and invoicing.
• Maintaining accurate vehicle stock records, pricing and inventory information.
• Coordinating vehicle sourcing, dealer transfers and incoming stock.
• Liaising with sales teams on vehicle availability, delivery dates and order progress.
• Arranging vehicle preparation, accessory fitting and transport.
• Preparing registration paperwork, CTP documentation and client delivery reports.
• Processing supplier invoices and reconciling stock records across internal and manufacturer systems.
• Maintaining Excel spreadsheets, fleet reports and vehicle order records.
• Following up with suppliers, transport providers and internal teams to resolve stock or delivery issues.

Skills

Stock control

Fleet administration

Excel

Organisational skills

Attention to detail

Communication

Tools

ERA/Pentana

Vehicle portals

Reporting systems

Job description

Heartland Motors in Sydney's Blacktown area is seeking a proactive Stock & Fleet Coordinator to join our Head Office team. You will manage vehicle stock, coordinate fleet orders and ensure on-time deliveries across multiple dealership networks.

The role involves processing orders, maintaining stock data, liaising with sales and suppliers, and supporting fleet operations. Experience in automotive stock control or fleet administration is required, with strong Excel and communication skills.