Automotive Stock & Fleet Coordinator — Growth & Impact

NetYourJob; Blacktown; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Stable employment

Career growth opportunities

Exposure to leading automotive brands

Supportive team environment

Job summary

Heartland Motors in Blacktown is seeking a Stock & Fleet Coordinator to manage vehicle stock, fleet orders and deliveries across our network of dealerships.

Reporting to the Supply Chain Analyst, you will coordinate sourcing, registrations and invoicing while maintaining accurate vehicle records and fleet reports. This role requires attention to detail and the ability to juggle multiple priorities.

Qualifications

• Experience in automotive stock control, fleet administration or a similar role.
• Strong organisational skills and attention to detail.
• Experience with Excel, reporting systems and vehicle records.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Processing fleet vehicle orders, allocations, registrations and invoicing.
• Maintaining accurate vehicle stock records, pricing and inventory information.
• Coordinating vehicle sourcing, dealer transfers and incoming stock.
• Liaising with sales teams on vehicle availability, delivery dates and order progress.
• Arranging vehicle preparation, accessory fitting and transport.
• Preparing registration paperwork, CTP documentation and client delivery reports.
• Processing supplier invoices and reconciling stock records across systems.
• Maintaining Excel spreadsheets, fleet reports and vehicle order records.
• Following up with suppliers and internal teams to resolve stock or delivery issues.

Skills

Automotive stock control

Fleet administration

Excel reporting

Vehicle orders & invoicing

Stock records management

Tools

ERA/Pentana

Manufacturer portals

Service NSW registrations

Fleet reporting systems

Job description

Heartland Motors in Blacktown is seeking a Stock & Fleet Coordinator to manage vehicle stock, fleet orders and deliveries across our network of dealerships.

Reporting to the Supply Chain Analyst, you will coordinate sourcing, registrations and invoicing while maintaining accurate vehicle records and fleet reports. This role requires attention to detail and the ability to juggle multiple priorities.