Automotive Stock & Fleet Coordinator

Heartland Motors; Blacktown; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Stable, full-time position

Supportive team environment

Exposure to leading automotive brands

Career development opportunities

Job summary

Heartland Motors in Blacktown is seeking a Stock & Fleet Coordinator to join our Head Office team. You'll manage vehicle inventory, coordinate fleet orders and support stock availability across our dealerships.

Reporting to the Supply Chain Analyst, you will process orders, registrations, invoicing, maintain stock records and liaise with sales for vehicle availability and delivery dates. The role offers a varied, hands-on coordination environment with opportunities to work with multiple brands

Qualifications

• Previous experience in automotive stock control or fleet administration.
• Strong organisational skills and excellent attention to detail.
• Experience with Excel, reporting systems and vehicle records.
• Experience coordinating vehicle orders, registrations, invoicing or deliveries.
• The ability to manage competing priorities and meet deadlines.
• Excellent communication skills and a customer-focused approach.
• Experience with ERA/Pentana, manufacturer portals, Service NSW registrations or fleet reporting systems would be highly regarded.

Responsibilities

• Process fleet vehicle orders, allocations, registrations and invoicing.
• Maintain accurate vehicle stock records, pricing and inventory information.
• Coordinate vehicle sourcing, dealer transfers and incoming stock.
• Liaise with sales teams on vehicle availability, delivery dates and order progress.
• Arrange vehicle preparation, accessory fitting and transport.
• Prepare registration paperwork, CTP documentation and client delivery reports.
• Process supplier invoices and reconcile stock records across internal and manufacturer systems.
• Maintain Excel spreadsheets, fleet reports and vehicle order records.
• Follow up with suppliers, transport providers and internal teams to resolve stock or delivery issues.

Skills

Stock control

Fleet administration

Organisational skills

Attention to detail

Communication skills

Problem-solving

Time management

Independence

Tools

Excel

ERP/CRM systems

Fleet reporting systems

ERA/Pentana

Manufacturer portals

Job description

Heartland Motors in Blacktown is seeking a Stock & Fleet Coordinator to join our Head Office team. You'll manage vehicle inventory, coordinate fleet orders and support stock availability across our dealerships.

Reporting to the Supply Chain Analyst, you will process orders, registrations, invoicing, maintain stock records and liaise with sales for vehicle availability and delivery dates. The role offers a varied, hands-on coordination environment with opportunities to work with multiple brands