Associate Company Secretary

Source; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Mentoring

Flexible working

Equity participation

Extra leave

Team events

Job summary

Source Governance, part of HPX Group, is seeking an Associate Company Secretary to join our expanding team in Sydney, Melbourne or Brisbane. You will assist in delivering compliance and secretariat services across ASX-listed, public and private entities, with a view to becoming a Company Secretary in your own right.

Key responsibilities include assisting with client management, ASIC compliance, board meeting support, and maintaining CAS 360 records, while developing governance expertise within a

Qualifications

• Experience in company secretariat or governance roles.
• Understanding of Corporations Act/ASIC/board governance processes.
• Strong client management and stakeholder communication.
• Attention to detail and accuracy in documentation and minutes.

Responsibilities

• Support senior Company Secretaries with governance services and ASIC compliance.
• Assist in ASIC annual review and industry funding processes for client portfolios.
• Prepare and lodge ASIC forms and provide governance advice.
• Maintain corporate records and statutory registers.
• Support board, committee, and shareholder meeting administration and minute-taking.

Skills

Company Secretariat

Corporate Governance

Relationship building

Attention to detail

Team collaboration

Education

Bachelor's degree in Business/Commerce/Law

Tools

CAS 360

Job description

The role

Source Governance is part of HPX Group, a rapidly growing professional services business providing exceptional legal, risk and compliance services. Source Governance specialises in customised high-quality outsourced company secretarial and governance support to ASX listed entities, public and private companies, across a variety of sectors.

The role

Source Governance is part of HPX Group, a rapidly growing professional services business providing exceptional legal, risk and compliance services. Source Governance specialises in customised high-quality outsourced company secretarial and governance support to ASX listed entities, public and private companies, across a variety of sectors.

We are looking for a dynamic and experienced Associate Company Secretary with an enthusiastic mindset to join our rapidly expanding team in Sydney, Melbourne or Brisbane.

The role will be responsible for assisting in the provision of compliance and secretariat services across a number of ASX listed, public and private companies and will provide the support required to develop towards becoming a Company Secretary in your own right.

Key responsibilities include but are not limited to:

• Supporting senior Company Secretaries in the provision of a comprehensive range of company secretarial and governance services, including assisting with client management and ASIC compliance.
• Manage the ASIC annual review and ASIC industry funding process for companies within your portfolio and in the portfolio of any team members that you support.
• Preparing and lodging ASIC forms and providing high quality advice on ASIC compliance.
• Providing a comprehensive range of company secretarial services and high-quality relationship management with clients.
• Assisting Company Secretaries with the conduct of board, committee and shareholder meetings, including drafting agendas, collating and distributing papers, preparing skeleton minutes and taking minutes.
• Manage client entities in the entity management database, CAS 360, ensuring that it is kept up to date.
• Maintaining corporate records and statutory registers.

About You

• Experience working within Company Secretariat function and/or associated client servicing and an understanding of Corporate Governance and the compliance framework in which companies existAn understanding of key Corporations Act legislation.
• Proven ability to connect with people and build strong relationships.
• Exceptional attention to detail and accuracy in written and verbal communications.
• Ability to work positively and productively within a team as well as with clients, including Executive Teams, Boards of Directors, and other stakeholders.
• Desire to seek exposure to a diverse client base across a variety of industries.
• Ability to multitask in a fast-paced working environment.
• Ability to work autonomously whist maintaining a motivated, adaptable, and proactive attitude.
• Possess an entrepreneurial and innovative mindset with a desire to be part of a fantastic team and collaborative culture.

The Group

Source is an exciting, rapidly growing corporate services business which offers Governance, Compliance, IP, Legal, HR and CFO services across its client base. We are a unique model that allows our professional staff to work across various clients and sectors in an in-house capacity.

In response to workflow, we are in an unprecedented period of rapid growth and opportunities and are looking to expand even further.

We are culture-led and have a genuinely unique strategy, putting the personal and professional development of our people at the forefront of everything we do. With a clean sheet of paper, we have aligned structure and systems around our strategy.With an outsourced back-office, we provide the team with a collaborative environment and modern and integrated technology, allowing them to focus on client needs without bureaucracy.

What’s In It For You

• Be mentored in a supportive environment, with access to quality work, a variety of clients, and professional development opportunities.
• A fun, collaborative and high-performing team environment with regular social events, training days and team retreats.
• Flexible working arrangements.
• A competitive remuneration package, including equity pursuant to the Group's option plan.
• An extra week’s leave, as part of our employee personal development program.