Associate Company Secretary

Source; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

Equity under group option plan

Extra week’s leave

Job summary

Source Governance, part of HPX Group, seeks an Associate Company Secretary to join our Sydney, Melbourne or Brisbane team. You will support senior Secretaries in governance and ASIC compliance, while developing towards becoming a Company Secretary in your own right.

You’ll manage client relationships, assist with board meetings, maintain CAS 360 records, and contribute to a growing practice across ASX-listed and private companies.

Qualifications

• Experience in Company Secretariat or related client servicing and understanding of Corporate Governance.
• Strong ability to build relationships with executives, boards and clients.
• Excellent written and verbal communication with high attention to detail.
• Able to multitask in a fast-paced environment and work autonomously.
• Desire to work with a diverse client base across industries.

Responsibilities

• Support senior Company Secretaries in governance services and ASIC compliance.
• Manage ASIC annual review and industry funding processes for clients.
• Prepare and lodge ASIC forms and provide guidance on compliance.
• Maintain strong client relationships and high-quality service delivery.
• Assist with board, committee and shareholder meetings including minute taking.
• Manage client entities in CAS 360 and keep corporate records up to date.
• Maintain corporate registers and records across portfolios.

Skills

Company Secretariat

Relationship building

Attention to detail

Team collaboration

Client exposure

Multitasking

Autonomous work

Entrepreneurial mindset

Tools

CAS 360

Job description

The role

Source Governance is part of HPX Group, a rapidly growing professional services business providing exceptional legal, risk and compliance services. Source Governance specialises in customised high-quality outsourced company secretarial and governance support to ASX listed entities, public and private companies, across a variety of sectors.

We are looking for a dynamic and experienced Associate Company Secretary with an enthusiastic mindset to join our rapidly expanding team in Sydney, Melbourne or Brisbane.

The role will be responsible for assisting in the provision of compliance and secretariat services across a number of ASX listed, public and private companies and will provide the support required to develop towards becoming a Company Secretary in your own right.

Key responsibilities

• Supporting senior Company Secretaries in the provision of a comprehensive range of company secretarial and governance services, including assisting with client management and ASIC compliance.
• Manage the ASIC annual review and ASIC industry funding process for companies within your portfolio and in the portfolio of any team members that you support.
• Preparing and lodging ASIC forms and providing high quality advice on ASIC compliance.
• Providing a comprehensive range of company secretarial services and high-quality relationship management with clients.
• Assisting Company Secretaries with the conduct of board, committee and shareholder meetings, including drafting agendas, collating and distributing papers, preparing skeleton minutes and taking minutes.
• Manage client entities in the entity management database, CAS 360, ensuring that it is kept up to date.
• Maintaining corporate records and statutory registers.

About You

• Experience working within Company Secretariat function and/or associated client servicing and an understanding of Corporate Governance and the compliance framework in which companies existAn understanding of key Corporations Act legislation.
• Proven ability to connect with people and build strong relationships.
• Exceptional attention to detail and accuracy in written and verbal communications.
• Ability to work positively and productively within a team as well as with clients, including Executive Teams, Boards of Directors, and other stakeholders.
• Desire to seek exposure to a diverse client base across a variety of industries.
• Ability to multitask in a fast-paced working environment.
• Ability to work autonomously whist maintaining a motivated, adaptable, and proactive attitude.
• Possess an entrepreneurial and innovative mindset with a desire to be part of a fantastic team and collaborative culture.

The Group

Source is an exciting, rapidly growing corporate services business which offers Governance, Compliance, IP, Legal, HR and CFO services across its client base. We are a unique model that allows our professional staff to work across various clients and sectors in an in-house capacity.

In response to workflow, we are in an unprecedented period of rapid growth and opportunities and are looking to expand even further.

We are culture-led and have a genuinely unique strategy, putting the personal and professional development of our people at the forefront of everything we do. With a clean sheet of paper, we have aligned structure and systems around our strategy. With an outsourced back-office, we provide the team with a collaborative environment and modern and integrated technology, allowing them to focus on client needs without bureaucracy.

What’s In It For You

• Be mentored in a supportive environment, with access to quality work, a variety of clients, and professional development opportunities.
• A fun, collaborative and high-performing team environment with regular social events, training days and team retreats.
• Flexible working arrangements.
• A competitive remuneration package, including equity pursuant to the Group's option plan.
• An extra week’s leave, as part of our employee personal development program.