Assistant Company Secretary

FutureYou; Sydney; On-site; AUD 110,000 - 150,000; Full time

Job summary

FutureYou in Sydney is seeking an Assistant Company Secretary to join its in-house legal team, reporting to the General Counsel and Company Secretary. The role focuses on supporting the board and corporate governance requirements, ASIC lodgements, and preparation of board papers and governance policies.

You will maintain statutory registers, assist with annual report content, and manage document control, with opportunities to contribute to policy development and process improvements within a

Qualifications

• Degree qualification with governance exposure; legal practice is welcome but not required.
• Membership or eligibility with Governance Institute of Australia.
• Experience advising or supporting a board in governance roles.
• Strong written and oral communication; stakeholder management.

Responsibilities

• Coordinate all Board and Committee meetings, issue calendars, prepare agendas and papers.
• Draft Board and Audit & Risk Committee papers on governance and policy matters.
• Draft minutes and circulate resolutions for timely governance actions.
• Prepare Corporate Governance Statement and Directors’ Report for annual report.
• Manage ASIC lodgements and maintain directors’ registers and conflicts of interest.
• Support policy implementation and provide training; maintain governance documentation.

Skills

Board governance experience

Communication skills

Interpersonal skills

Deadline management

Education

Degree qualified (Legal preferred)

Governance Institute of Australia member

Tools

Diligent or board portal

Job description

• Supporting the Company Secretary and General Counsel
• Leading Infrastructure Organisation- Sydney

A leading infrastructureorganisation is looking for an Assistant Company Secretary to join their In-House legal team reporting into the General Counsel and Company Secretary. The role will entail supporting the board and corporate governance requirements for the company including ASIC lodgements, preparation and circulation of board agendas and papers, the development and maintenance of governance related company policies and procedures, annual renewal of corporate insurances, preparation of the corporate governance statement and directors’ report for the annual report and document management.

Key Responsibilities:

• Coordination of all Board and Committee meetings; including issuing of calendar invitations, preparing agendas, liaising with directors and the business and compiling and distributing papers;
• Drafting of Board and Audit & Risk Committee papers in relation to governance and policy matters;
• Ensuring the efficient conduct of board and committee meetings, including drafting Board and Audit & Risk Committee minutes and circulating resolutions in a timely manner;
• Preparation of the Corporate Governance Statement and Directors’ Report for the Annual Report;
• Management of all lodgements with ASIC in a timely manner;
• Maintaining a register of directors’ interests and a register of advisers to assist directors and management with identification of conflicts of interest.;
• Drive process improvements and efficiency'sin the company secretariat function
• Providing assistance with the implementation of policies and procedures, including providing training
• Compiling and maintaining documentation relating to legal transactions.

• Assistant Company Secretary
• Supporting the Company Secretary and General Counsel
• Leading Infrastructure Organisation- Sydney

A leading infrastructureorganisation is looking for an Assistant Company Secretary to join their In-House legal team reporting into the General Counsel and Company Secretary. The role will entail supporting the board and corporate governance requirements for the company including ASIC lodgements, preparation and circulation of board agendas and papers, the development and maintenance of governance related company policies and procedures, annual renewal of corporate insurances, preparation of the corporate governance statement and directors’ report for the annual report and document management.

Key Responsibilities:

• Coordination of all Board and Committee meetings; including issuing of calendar invitations, preparing agendas, liaising with directors and the business and compiling and distributing papers;
• Drafting of Board and Audit & Risk Committee papers in relation to governance and policy matters;
• Ensuring the efficient conduct of board and committee meetings, including drafting Board and Audit & Risk Committee minutes and circulating resolutions in a timely manner;
• Preparation of the Corporate Governance Statement and Directors’ Report for the Annual Report;
• Management of all lodgements with ASIC in a timely manner;
• Maintaining a register of directors’ interests and a register of advisers to assist directors and management with identification of conflicts of interest.;
• Drive process improvements and efficiency'sin the company secretariat function
• Providing assistance with the implementation of policies and procedures, including providing training
• Compiling and maintaining documentation relating to legal transactions.

Key Requirements:

• Degree qualified (Legal preferred but may not be practising) and member of the Governance Institute of Australia
• Ideally 5 years’ experience in supporting a board in a company secretary/governance function
• Proven experience working with the board
• Excellent communication and interpersonal skills
• Ability to influence and build relationships at all levels
• Possess the ability to manage conflicting deadlines
• Experience with Diligent or similar board paper platform is advantageous.

This role offers a broad scope of company secretarial responsibilities, with the opportunity for development and to take on increasing responsibilities. It also offers the chance to work in a small, collegiate legal team within a flexible environment.