Assistant Company Secretary

PQE Partners; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

PQE Partners are recruiting an Assistant Company Secretarial professional to join its Sydney team on a 12 month parental leave contract. The role combines hands-on company secretarial and regulatory compliance work with client management and the opportunity to provide guidance to junior team members.

You will manage a portfolio of fund and corporate entities, ensuring statutory obligations are met, and coordinate filings while supporting the broader governance function in a hybrid work setting.

Qualifications

• 4+ years' company secretarial experience in a professional services or corporate environment.
• Tertiary qualification in law, business, accounting, finance or related discipline.
• Graduate Diploma of Applied Corporate Governance; familiarity with corporate entities and governance.

Responsibilities

• Manage a portfolio of fund and corporate entities, ensuring statutory and regulatory obligations are met.
• Prepare, coordinate and lodge ASIC annual company statements and other filings.
• Manage corporate actions including director changes, share transfers, incorporations and changes to registered offices.
• Support regulatory and tax registration requirements across client entities.
• Advise on corporate secretarial and regulatory compliance matters.
• Build relationships with Australian and international clients and internal stakeholders.
• Provide technical guidance to other team members.

Skills

Company secretarial

Regulatory compliance

Client management

Team mentoring

Education

Law degree or related

Graduate Diploma in Corporate Governance

Experience with CAS 360/NowInfinity

Tools

CAS 360

NowInfinity

Job description

PQE Partners are working with a leading professional services organisation looking to appoint an Assistant Company Secretarial professional to its Sydney team.

This is a 12 month parental leave contract, working across a portfolio of fund and corporate entities. The role combines hands‑on company secretarial and regulatory compliance work with client management and the opportunity to provide technical guidance to more junior team members.

The role would suit someone with experience in a professional services or corporate services environment who is comfortable managing their own portfolio and working across a range of entity structures.

Working closely with clients and internal stakeholders, you will:

• Manage a portfolio of fund and corporate entities, ensuring statutory and regulatory obligations are met.
• Prepare, coordinate and lodge ASIC annual company statements, solvency resolutions and other statutory filings.
• Manage corporate actions including director and company secretary changes, share transfers, incorporations, deregistrations and registered office changes.
• Support regulatory and tax registration requirements across client entities.
• Advise on corporate secretarial and regulatory compliance matters.
• Build relationships with Australian and international clients and internal stakeholders.
• Provide technical guidance and support to other members of the team.

You will ideally have:

• 4+ years' company secretarial experience, including experience within a professional services environment.
• A tertiary qualification in law, business, accounting, finance or a related discipline.
• A Graduate Diploma of Applied Corporate Governance.
• Experience using CAS 360 and/or NowInfinity.
• A good understanding of trust and corporate structures.
• Working knowledge of the Corporations Act 2001 (Cth).
• Strong attention to detail and the ability to manage competing deadlines.
• The ability to work autonomously while contributing to a collaborative team.

You will join an established professional services business with a strong company secretarial and corporate services offering.

The organisation offers hybrid working, genuine flexibility, ongoing professional development and access to structured learning and mentoring. The role provides exposure to a varied client portfolio and the opportunity to work alongside experienced company secretarial professionals.