Assistant Property Manager

Investa; City of Melbourne; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Career development

Flexible work options

Inclusive culture

Health & wellness

Parental leave

Education assistance

Job summary

Investa in Melbourne invites applications for an Assistant Property Manager. This part-time position supports the Property and Facilities Managers to deliver high-quality property management services and ensure a smooth tenant experience.

You will handle day-to-day administration, tenancy coordination, rent reviews, reporting, and collaborate with internal teams to maintain accurate records and budgets. A proactive, customer-focused mindset and strong organisational skills are essential.

Qualifications

• Proven administrative experience in a corporate property environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Proactive, customer-focused mindset with strong communication and relationship building.
• Interest in building a long-term career in commercial property.
• An understanding of property fundamentals.

Responsibilities

• Support day-to-day management of the portfolio, including tenant liaison, lease administration, inspections, and tenancy documentation.
• Assist with financial administration including monthly reporting, tenant recharges, rent reviews and supporting the management of tenant arrears.
• Work closely with internal teams to maintain accurate tenant records, support audit processes and contribute to property budgets, valuations and reporting.
• Assist with tenant engagement initiatives and collaborate with the Customer Engagement team to deliver programs and events across the assets.
• Work closely with the General Manager/Property Manager to undertake lease renewals and assist with leasing activities.
• Complete regular inspections of assigned assets.

Skills

Administrative experience

Organisational skills

Customer-focused

Communication skills

Property fundamentals

Job description

Here at Investa, we're all about creating spaces that reflect how people work, live, and thrive today- and how they'll want to do so in the future. For over 20 years, we've led the way in making positive change in Australia's workplaces. We're an Australian diversified real estate company with a recognised track record of investment and development across both office and living markets. Our purpose is to welcome the world to better places. We're people first and entrepreneurial, with a strong service ethos.

Why join us?

We've made it our business to understand how people want to live and work today, tomorrow and beyond and as you'd expect, we practise what we preach in our own workplace as well. We're known for our supportive, inclusive, and flexible work culture. With recognition from the Workplace Gender Equality Agency, the Australian Workplace Equality Index, and multiple awards for workplace flexibility, our people and the way we work together are our difference.

As one of our Assistant Property Managers, you'll support the Property and Facilities Managers in delivering high-quality property management services while helping ensure our assets operate smoothly and continue to provide an exceptional tenant experience. This is a part-time position.

Your key responsibilities:

• Support the day-to-day management of the portfolio, including tenant liaison, lease administration, property inspections and coordination of tenancy documentation
• Assist with financial administration including monthly reporting, tenant recharges, rent reviews and supporting the management of tenant arrears
• Work closely with internal teams to maintain accurate tenant records, support audit processes and contribute to property budgets, valuations and reporting
• Assist with tenant engagement initiatives and collaborate with the Customer Engagement team to deliver programs and events across the assets
• Work closely with the General Manager/Property Manager to undertake lease renewals and assist with leasing activities
• Complete regular inspections of assign assets

What you bring:

• Proven experience in an administrative capacity in a corporate property environment
• Strong organisational skills with the ability to manage multiple priorities and maintain attention to detail
• A proactive, customer-focused mindset with strong communication and relationship building skills
• An interest in building a long-term career in commercial property
• An understanding of property fundamentals

What we offer:

• Career Development: Leadership programs, education assistance, study support, professional membership fee support
• Lifestyle: We offer generous parental leave, return to work program, and summer hours
• Inclusive Culture: A safe, welcoming environment for all, including individuals from Aboriginal and Torres Strait Islander communities, the LGBTQ+ community, and those who are neurodivergent
• Flexibility: We do our best to support you to be able to do the things that are important to you. We offer over 21 formal flexible work options, plus a truly supportive approach to balancing work with life’s priorities
• Health and Wellness: Discounted health insurance, free health and wellbeing services, discounted fitness classes, reproductive health benefits
• Financial: Fully funded life and TPD insurance, novated leasing and retail discounts

We encourage people of all backgrounds to apply. Even if you don't meet all the criteria, we'd love to hear from you.

We understand that traditional hiring processes can come with challenges for some people. If you have a disability, identify as gender diverse or are neurodivergent, please reach out to our Recruitment Manager, [e-mail] and Amy will tailor our processes to accommodate your specific needs.

A note to recruitment agencies: Investa does not accept unsolicited resumes or candidate profiles from recruitment agencies. We will not be responsible for any fees related to unsolicited resumes sent direct without prior engagement. Thank you for your understanding.