Assistant Project Officer

NSW Department of Communities and Justice; Parramatta; On-site; AUD 103,000 - 114,000; Full time

Benefits offered by this job

Flexible leave

Fitness Passport

Health & Wellbeing

Employee Assistance Programs

Training and development

Job summary

NSW Department of Communities and Justice seeks an Assistant Project Officer to support the Murdi Paaki Region Aboriginal Housing Program. You will provide project coordination, financial administration and reporting support to ensure activities and deliverables are completed effectively.

Based in Parramatta, this full-time temporary role offers 35 hours per week, a salary from 102,936 to 113,579 AUD per year plus superannuation and annual leave loading, with a focus on Aboriginal outcomes and

Qualifications

• Experience providing project, administrative or financial support.
• Understanding of financial processing, purchasing, purchase orders and invoice management.
• Knowledge of financial systems and processes, with experience using SAP, MyWorkZone and/or SmartyGrants highly regarded.

Responsibilities

• Create and manage vendor records and raise purchase orders to support project activities.
• Coordinate payments through SmartyGrants and purchase orders, ensuring compliance with AHO policies and procedures.
• Support the planning, coordination and delivery of projects and initiatives.
• Undertake research, collect and analyse data, and prepare reports to inform project outcomes.
• Assist with project planning, implementation and monitoring using project management methodologies.
• Maintain project documentation, including status reports, meeting papers and briefing notes.
• Work collaboratively with team members and stakeholders to support effective project delivery.

Skills

Project coordination

Financial administration

Vendor records management

Invoice processing

Tools

SAP

SmartyGrants

MyWorkZone

Job description

• Full time temporary opportunity until 30.06.2030 (35 hours per week)
• Salary from $102,936 to $113,579 pa. + super and annual leave loading
• Diverse and inclusive organisation with generous leave entitlements including flex leave and access to Fitness Passport

• Location: Parramatta
• Full time temporary opportunity until 30.06.2030 (35 hours per week)
• Salary from $102,936 to $113,579 pa. + super and annual leave loading
• Diverse and inclusive organisation with generous leave entitlements including flex leave and access to Fitness Passport

This is a targeted recruitment. While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community.

Your role

The Aboriginal Housing Office (AHO) works in partnership with Aboriginal people, communities and organisations across NSW to improve housing outcomes and support stronger communities.

We are seeking an Assistant Project Officer to support the delivery and administration of the Murdi Paaki Region Aboriginal Housing Program. You will provide project coordination, financial administration and reporting support to help ensure project activities and deliverables are completed effectively.

What You’ll Do

• Create and manage vendor records and raise purchase orders to support project activities.
• Coordinate payments through SmartyGrants and purchase orders, ensuring compliance with AHO policies and procedures.
• Support the planning, coordination and delivery of projects and initiatives.
• Undertake research, collect and analyse data, and prepare reports to inform project outcomes.
• Assist with project planning, implementation and monitoring using project management methodologies.
• Maintain project documentation, including status reports, meeting papers and briefing notes.
• Work collaboratively with team members and stakeholders to support effective project delivery.

What We’re Looking For

• Experience providing project, administrative or financial support.
• Understanding of financial processing, purchasing, purchase orders and invoice management.
• Knowledge of financial systems and processes, with experience using SAP, MyWorkZone and/or SmartyGrants highly regarded.
• Strong organisational skills and attention to detail, with the ability to maintain accurate financial and project records.
• Good written communication skills, including preparing reports and project documentation.
• Ability to manage competing priorities and work collaboratively with stakeholders.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you,

Download the role description.

What We Offer

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?

Requirements

• Can you describe your experience with financial administration, including processing invoices, raising purchase orders and managing payments?
• Can you describe your experience working with Aboriginal stakeholders, communities or organisations, particularly in regional or remote areas? How have you adapted your communication and approach to build relationships.

Applications close Thursday 12th November 2026 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Jared Wilson [e-mail]

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Stephanie Hughes on 02 8688 0027 or via [e-mail]

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion jand diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience

Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience