Assistant Facilities Manager

Jones Lang LaSalle Incorporated; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Melbourne is seeking an Assistant Facilities Manager to support the Facilities Manager in operating and maintaining the Australia Post Sunshine West Parcel Facility. The role includes managing financial, technical, maintenance procurement, asset and vendor programs, and providing facilities administration in line with company policies.

You will engage stakeholders across multiple levels to exceed service delivery, mitigate risks, and ensure safe, compliant operations

Qualifications

• Tertiary qualifications in Property, Facilities or a trade-related field.
• 3+ years in corporate real estate or facilities roles.
• Understanding of risk mitigation and compliance in facilities management.
• Superior client service and growth focus.
• Self-starter with desire to develop professionally.
• Knowledge of basic technical aspects of property.
• Experience in front and back office processes.
• Current and valid Driver’s Licence.

Responsibilities

• Develop and manage relationships with occupier and client to exceed service delivery.
• Assist delivery of project milestones, defects/liability, inspections and reporting.
• Organise information for analysis and reporting to Senior Management.
• Contribute to efficient site operations and continuous improvement.
• Understand operational and technical site requirements.
• Coordinate with facilities vendors and JLL PDS team.
• Ensure OH&S compliance.
• Promote teamwork and performance across the portfolio.

Skills

Client service

Self-starter

Facilities management

Risk mitigation

Technical property basics

Front/back office

Driver's licence

Education

Tertiary qualifications in Property/Facilities or trade field

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. At JLL, we value what makes you unique, and we’re committed to give you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you’re looking to move up, broaden your experience or deepen your expertise. Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work alongside game-changing real estate initiatives.

Role Overview

As the Assistant Facilities Manager, you will be supporting the Facilities Manager in overseeing the service delivery on-site for the operation and maintenance of the Australia Post Sunshine West Parcel Facility. This will be including, but not limited to; financial, technical, maintenance procurement, asset and vendor management programs. You will also provide facilities administration in accordance with company policies, procedures and processes. You will successfully exceed service delivery requirements of the role by engaging stakeholders across multiple business levels. You will work proactively to ensure the delivery expectations are met without introducing financial or tenure risk.

Key Responsibilities

• Proactively develop and manage relationships with occupier and client to ensure service delivery expectations are exceeded to facilitate works.
• Assist delivery of building practical completion and defects liability period obligations as well as building inspections and reporting within the governance timeframe.
• Administration and organisation of information for analysis and presentation to Senior Management.
• Proactively contribute to the effective and efficient running of the site and focus on continuous improvement.
• Understand the operational and technical requirements of the elements of the site JLL is responsible for.
• Liaise with facilities vendors, coordinate facilities works when required in conjunction with JLL PDS team.
• Ensure compliance with OH&S statutory regulations.
• Actively encourage an environment that supports teamwork, co-operation and performance excellence across the portfolio.

Qualifications & Requirements

• Tertiary qualifications in Property, Facilities or Trade related field desirable but not mandatory.
• Demonstrated experience within a similar role will be highly regarded.
• 3+ years of proven experience working in corporate real estate / facilities related field.
• Understanding of risk mitigation and compliance management practices associated with Facilities Management and Building operation.
• Superior client service.
• Focused on company growth and meeting targets.
• Driven self-starter who is looking to enhance professional and personal skills.
• Understanding of basic technical aspects of property.
• Experience in front and back office processes is required.
• Current and valid Driver’s Licence.

Location

On-site –Melbourne, VIC

Equal Opportunity Statement

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Company Overview

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.