Assistant Company Secretary

Page Group Australia; Sydney; On-site; AUD 144,000 - 196,000; Full time

Job summary

Page Group Australia is recruiting an experienced Assistant Company Secretary for a NSW education not-for-profit undergoing transformation. You will support the Board and Committees, coordinate governance processes and ensure regulatory compliance.

You will manage minutes, governance reporting, and statutory documentation, assist with policies and delegations, and liaise with senior leaders and stakeholders to drive effective governance during a period of change in Sydney.

Qualifications

• Experience as Assistant Company Secretary
• Strong knowledge of governance principles and Board processes
• Experience preparing ASIC and ACNC submissions
• Exposure to board and committee administration
• Exceptional written communication and minute-taking skills
• Ability to manage multiple stakeholders and competing priorities
• Proactive, hands-on approach and autonomy
• Governance qualification (AICD) highly regarded
• Experience in not-for-profit/education/regulatory environments advantageous

Responsibilities

• Coordinating Board and Committee meetings, including agenda preparation, board paper collation and minute taking
• Managing governance reporting requirements
• Maintaining statutory registers and governance documentation
• Preparing and coordinating ASIC and ACNC filings
• Supporting internal governance and compliance initiatives
• Assisting with Board policies, delegations, codes of conduct and governance frameworks
• Supporting subsidiary entity governance activities
• Liaising with Board members, senior executives and key stakeholders
• Providing support across governance, risk and compliance projects as required

Skills

Governance knowledge

Board processes

Minute taking

Stakeholder management

Not-for-profit experience

Education

Governance qualification (AICD)

Job description

We are on the lookout for an experienced Assistant Company Secretary to join a well-respected not-for-profit organisation during a significant period of transformation. You'll play a key role in ensuring the effective operation of the Board and Committees while contributing to governance, compliance, and corporate secretariat activities.

This established organisation operates within the education sector and works closely with government, regulatory bodies, and key stakeholders across New South Wales. The organisation is currently navigating a period of change, including new Board members, evolving governance structures, and executive leadership transitions.

Description

• Coordinating Board and Committee meetings, including agenda preparation, board paper collation and minute taking
• Managing governance reporting requirements
• Maintaining statutory registers and governance documentation
• Preparing and coordinating ASIC and ACNC filings
• Supporting internal governance and compliance initiatives
• Assisting with Board policies, delegations, codes of conduct and governance frameworks
• Supporting subsidiary entity governance activities
• Liaising confidently with Board members, senior executives and key stakeholders
• Providing additional support across governance, risk and compliance projects as required

Profile

You will ideally bring:

• Previous experience as an Assistant Company Secretary
• Strong knowledge of corporate governance principles and Board processes
• Experience preparing ASIC and ACNC submissions
• Exposure to board and committee administration
• Exceptional written communication and minute-taking skills
• The ability to manage multiple stakeholders and competing priorities
• A proactive, hands-on approach and the ability to work autonomously
• Governance Institute or AICD qualifications (or working towards) highly regarded
• Experience within a not-for-profit, education, healthcare, faith-based or regulated environment will be highly advantageous

Job Offer

• Salary of AUD $170,000
• Exposure to Board, Committee and executive-level decision making
• Diverse governance, compliance and secretariat responsibilities
• Significant scope to make an impact during a period of organisational change
• Sydney CBD location
• Location in Sydney.