Asset & Compliance Administrator — Remote

Commonwealth Scientific and Industrial Research Organisation; Australia; Hybrid; AUD 76,000 - 96,000; Full time

Benefits offered by this job

Superannuation

Job summary

CSIRO, Australia's national science agency, is seeking an administrative professional to support compliance, contracts and procurement activities. The role focuses on high-quality admin, records management, and governance across designated systems, enabling effective decision-making.

You will coordinate documentation, manage procurement processes, and support contract administration, reporting, and stakeholder communications to ensure accuracy and regulatory alignment.

Qualifications

• Demonstrated experience providing administrative support in a compliance, procurement or contract management environment, including coordinating documentation, processes and records in line with organisational and regulatory requirements.
• Strong organisational and coordination skills, with the ability to manage competing priorities, track milestones and ensure timely completion of compliance activities and documentation.
• Proven ability to maintain accurate records and administrative systems, including document control, version management and ensuring data integrity across platforms (e.g. SharePoint or similar).
• Ability to analyse and interpret data and communicate effectively with stakeholders, including preparing reports, identifying trends or gaps, and managing correspondence to support informed decision-making.
• Proven ability to work independently as well as collaboratively within a team environment.

Responsibilities

• Coordinating mobilisation activities, including tracking key milestones, documentation readiness, and stakeholder communications.
• Managing and maintaining compliance documentation such as SWMS, MOPs, permits, and assurance records within designated systems (e.g. SharePoint)
• Supporting procurement processes, including raising purchase requests, maintaining procurement documentation, and liaising with vendors and internal teams
• Assisting with contract administration, including document control, variations, and record keeping
• Monitoring compliance requirements and deadlines, ensuring all pre-start and ongoing obligations are met
• Analysing compliance reports and data to identify gaps, trends, and areas requiring follow-up
• Coordinating compliance-related communications, including managing inboxes, distributing key updates, and ensuring stakeholders are informed of requirements and timeframes
• Supporting audits and assurance activities by preparing documentation, tracking actions, and maintaining evidence registers
• Maintaining accurate records across systems and ensuring version control and document integrity
• Providing general administrative support across systems, compliance, and operational processes
• Under limited supervision, undertake a range of administrative tasks in accordance with established procedures.
• Apply discretion as required in selecting the most appropriate method and sequence of completing tasks.
• Recommend improvements to systems and procedures and implement any approved changes.
• Perform other duties as directed.

Skills

Administrative support

Documentation management

Stakeholder communication

Data analysis

Organisational coordination

Education

Diploma or degree in Administrative Services

Tools

SharePoint

Job description

CSIRO, Australia's national science agency, is seeking an administrative professional to support compliance, contracts and procurement activities. The role focuses on high-quality admin, records management, and governance across designated systems, enabling effective decision-making.

You will coordinate documentation, manage procurement processes, and support contract administration, reporting, and stakeholder communications to ensure accuracy and regulatory alignment.