Assets & Compliance Administrator

Commonwealth Scientific and Industrial Research Organisation; Australia; Hybrid; AUD 76,000 - 96,000; Full time

Benefits offered by this job

Superannuation

Job summary

CSIRO, Australia's national science agency, is seeking an administrative professional to support compliance, contracts and procurement activities. The role focuses on high-quality admin, records management, and governance across designated systems, enabling effective decision-making.

You will coordinate documentation, manage procurement processes, and support contract administration, reporting, and stakeholder communications to ensure accuracy and regulatory alignment.

Qualifications

• Demonstrated experience providing administrative support in a compliance, procurement or contract management environment, including coordinating documentation, processes and records in line with organisational and regulatory requirements.
• Strong organisational and coordination skills, with the ability to manage competing priorities, track milestones and ensure timely completion of compliance activities and documentation.
• Proven ability to maintain accurate records and administrative systems, including document control, version management and ensuring data integrity across platforms (e.g. SharePoint or similar).
• Ability to analyse and interpret data and communicate effectively with stakeholders, including preparing reports, identifying trends or gaps, and managing correspondence to support informed decision-making.
• Proven ability to work independently as well as collaboratively within a team environment.

Responsibilities

• Coordinating mobilisation activities, including tracking key milestones, documentation readiness, and stakeholder communications.
• Managing and maintaining compliance documentation such as SWMS, MOPs, permits, and assurance records within designated systems (e.g. SharePoint)
• Supporting procurement processes, including raising purchase requests, maintaining procurement documentation, and liaising with vendors and internal teams
• Assisting with contract administration, including document control, variations, and record keeping
• Monitoring compliance requirements and deadlines, ensuring all pre-start and ongoing obligations are met
• Analysing compliance reports and data to identify gaps, trends, and areas requiring follow-up
• Coordinating compliance-related communications, including managing inboxes, distributing key updates, and ensuring stakeholders are informed of requirements and timeframes
• Supporting audits and assurance activities by preparing documentation, tracking actions, and maintaining evidence registers
• Maintaining accurate records across systems and ensuring version control and document integrity
• Providing general administrative support across systems, compliance, and operational processes
• Under limited supervision, undertake a range of administrative tasks in accordance with established procedures.
• Apply discretion as required in selecting the most appropriate method and sequence of completing tasks.
• Recommend improvements to systems and procedures and implement any approved changes.
• Perform other duties as directed.

Skills

Administrative support

Documentation management

Stakeholder communication

Data analysis

Organisational coordination

Education

Diploma or degree in Administrative Services

Tools

SharePoint

Job description

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CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation .

Role highlights

• Support compliance, contracts and procurement activities through high-quality admin
• Maintain systems, records and reporting to ensure accuracy and governance
• Coordinate communications and stakeholder engagement across compliance functions

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

As part of the Assets & Compliance team, you will contribute to the effective delivery of compliance, contracts and operational requirements by providing high-quality administrative support. This includes the coordination and management of procurement documentation and processes, development and maintenance of administrative systems and records, and the analysis and reporting of compliance data to support informed decision-making. You will also be responsible for coordinating compliance-related communications, including managing shared inboxes and stakeholder correspondence, as well as supporting contract administration activities. In addition, you will provide general administrative support across compliance, contracts and system-related functions, ensuring accuracy, consistency and alignment with organisational standards and regulatory obligations.

Your high-level duties will include:

• Coordinating mobilisation activities, including tracking key milestones, documentation readiness, and stakeholder communications
• Managing and maintaining compliance documentation such as SWMS, MOPs, permits, and assurance records within designated systems (e.g. SharePoint)
• Supporting procurement processes, including raising purchase requests, maintaining procurement documentation, and liaising with vendors and internal teams
• Assisting with contract administration, including document control, variations, and record keeping
• Monitoring compliance requirements and deadlines, ensuring all pre-start and ongoing obligations are met
• Analysing compliance reports and data to identify gaps, trends, and areas requiring follow-up
• Coordinating compliance-related communications, including managing inboxes, distributing key updates, and ensuring stakeholders are informed of requirements and timeframes
• Supporting audits and assurance activities by preparing documentation, tracking actions, and maintaining evidence registers
• Maintaining accurate records across systems and ensuring version control and document integrity
• Providing general administrative support across systems, compliance, and operational processes
• Under limited supervision, undertake a range of administrative tasks in accordance with established procedures.
• Apply discretion as required in selecting the most appropriate method and sequence of completing tasks.
• Recommend improvements to systems and procedures and implement any approved changes.
• Perform other duties as directed.

Location and office arrangements:

Canberra, Melbourne, Sydney, Brisbane, Adelaide, Hobart, Perth, Darwin and Geelong ACDP (remote options may be considered)

Salary:

AU$76k – AU$96k per annum (pro rata for part-time), plus 15.4% superannuation

Tenure & work schedule:

3 year specified term, full time

We will explore options for part-time, job-share and flexible work arrangements based on individual circumstances.

Reference:

103081

As the successful candidate, you will bring:

• Relevant trade certificate/diploma/bachelor’s degree or equivalent relevant work experience in Administrative Services
• Demonstrated experience providing administrative support in a compliance, procurement or contract management environment, including coordinating documentation, processes and records in line with organisational and regulatory requirements.
• Strong organisational and coordination skills, with the ability to manage competing priorities, track milestones and ensure timely completion of compliance activities and documentation.
• Proven ability to maintain accurate records and administrative systems, including document control, version management and ensuring data integrity across platforms (e.g. SharePoint or similar).
• Ability to analyse and interpret data and communicate effectively with stakeholders, including preparing reports, identifying trends or gaps, and managing correspondence to support informed decision-making.
• Proven ability to work independently as well as collaboratively within a team environment.

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please let us know via email – [e-mail] how we can support you.

Life at CSIRO and flexible work arrangements

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Gold Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

To be eligible to apply for this position, you must be an Australian / New Zealand citizen or an Australian Permanent resident.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character clearance requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy .