Archivist

Council Jobs; Windsor; On-site; AUD 82,000 - 96,000; Full time

Benefits offered by this job

9 Day Fortnight

Flexible Work Arrangement

Fitness Passport Option

On-Site Parking

Long service leave opportunities

Training and development

Job summary

Hawkesbury City Council is seeking a Records Management professional to support daily archival services for physical and digital records. The role ensures compliant capture, storage and disposal under the State Records Act 1998 and related authorities.

The candidate will have a strong background in records management, governance, and policy development, with relevant qualifications and at least five years’ experience in electronic records systems. A Class C license and WWCC are preferred.

Qualifications

• Associate Diploma in Business (Records & Information Systems) or demonstrated equivalent experience.
• Sound understanding of records preservation, including archival materials and transfers for Museums of History NSW.
• Minimum five years in Records Management with electronic records and document management systems.
• Understanding of computer systems and applications (Dataworks, ECM, TRIM or similar).
• Knowledge of State Records legislation and Privacy/Access requirements.
• Understanding of best practices in recordkeeping, retention and disposal.
• Understanding of OH&S and EEO principles.
• Experience developing policies and standards in record functions.
• Knowledge of the State Records Act 1998, Museum of History Act 2022 and the Evidence Act 1995 as it relates to electronic records.
• Right to live and work in Australia.
• Class C Drivers Licence.
• WHS General Construction Work in NSW.
• WWCC.
• Background checks and medical declaration are required.
• Bachelor qualification in Records Management or related course.

Responsibilities

• Support day-to-day physical and digital archival services.
• Ensure records are captured, stored and disposed of per relevant Acts and authorities.
• Assist with policy and standards in recordkeeping and archives management.
• Interact with various Council teams to ensure compliant records management.
• Assist with subpoenas and access to information requests.

Skills

Organisational skills

Time management

Analytical skills

Initiative & independence

Policy development

Education

Associate Diploma in Records & Information Systems

Bachelor qualification in Records Management

Tools

Dataworks

ECM/TRIM

Records management system

Job description

Be passionate. Be progressive. Hawkesbury CityCouncil.

• Salary Range $82K - $96K per annum
• 9 Day Fortnight
• Fitness Passport Option + On-Site Parking

Hawkesbury CityCouncil is the largest local government area in metropolitan NSW covering 2,800square kilometres, incorporating both urban and rural communities. We are committed to working together todeliver outcomes for the community through innovation and best practice.

Hawkesbury City Council strives to be an inclusive workplace for all people. We welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, veterans and people with disabilities.

The Role

Reporting to the Records Coordinator, the purpose of this positionis to support the management of Council’srecords by providing day to day physical and digital archival services. Theposition ensures that records arecaptured, stored and disposed of in accordance with the State Records Act 1998,Museums of History Act 2022, established Council policies, and relevant GeneralRetention and Disposal Authorities.

About You

You will have an Associate Diploma in Business (Records& Information Systems) or demonstrated equivalent experience. You will havestrong organisational skills and the ability to prioritise using planning andtime management. You will have a demonstrated ability to use initiative, createand work independently, and analytical skills.

• Associate Diploma in Business (Records & Information Systems) or demonstrated equivalent experience
• Soundunderstanding of records preservation, including the use ofarchival quality materials and preparing transfers for Museums of HistoryNSW
• Minimumfive years’ experience in Records Management; specifically with an electronicrecords and document management system
• Soundunderstanding of computer systems and applications (i.e. Dataworks, ECM, TRIM or similar)
• Knowledgeof and experience with legislation relating State Records; Access toInformation; Privacy and Personal Information
• Understandingof best practice and developing standards in recordkeeping, records retention& disposal, and archives management.
• Understandingof Occupational Health and Safety and Equal Employment Opportunity Principles.
• Experiencein developing and implementing policies and standards in respect of record functions.
• Experienceand knowledge of the State Records Act 1998, Museum of History Act 2022, and the Evidence Act 1995as it relates to electronic records
• The right to live and work in Australia
• Class C Drivers Licence
• WHS General Construction Work in NSW
• Working With Children Check (WWCC)
• Successful applicants will be required to undergo background (police) checks and medical declaration
• Bachelor qualification in Records Management orrelated course

Experience with processing Subpoenas and access toinformation requests

• Knowledge of LocalGovernment operations/functions, and the Local Government Act 1993

The Rewards

There are great benefits andopportunities to working with Hawkesbury Council, including:

• Greatworking environment
• 9 Day Fortnight
• Flexible Work Arrangement
• Long Service Leave after 5 years
• Trainingand Development Opportunities
• EmployeeReward and Recognition program
• Fitness Passport Option
• SocialClub - BBQs, Christmas parties, raffles and activities
• EmployeeAssistance Program for employees and their family

Applicants who donot address the selection criteria may not be considered for this position.

Please note that thecanvassing of Councillors in relation to these matters will automaticallydisqualify the applicant from this process.