APS5 Payroll and People Systems Officer

Department of the Treasury; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Department of the Treasury is seeking an APS5 Payroll and People System Officer to join the Payroll and People Systems Unit within the Corporate Division. The role involves delivering payroll services and maintaining cohesive HR systems for Treasury and AOFM.

The successful candidate will finalise post payroll processing, administer pay and leave entitlements, and provide high-quality payroll advice. Strong HR knowledge and system skills are essential.

Qualifications

• Knowledge of and experience in human resource management functions.
• Excellent verbal and written communication skills with diverse stakeholders.
• Understand and comply with HR policies and legislation.

Responsibilities

• Finalise fortnightly post payroll processing and reporting in line with requirements.
• Administer pay, leave entitlements and related HR processes.
• Provide accurate payroll and HR advice to employees and managers.
• Maintain confidential payroll records per privacy policies.
• Contribute to operating procedures and training materials.

Skills

HR functions

Self-directed work

Planning & organizing

Verbal & written communication

HR legislation knowledge

Attention to detail

Tools

Aurion

SharePoint

Service Management tools

Job description

The Treasury is seeking an APS5 Payroll and People System Officer to join the Payroll and People Systems Unit which sits within the People and Organisational Strategy Branch in the Corporate Division.

About the role:

• The Payroll & People Systems Unit sits within the People and Organisational Strategy Branch in the Corporate Division and is responsible for delivering payroll services and ensuring customer focused, fit-for-purpose, and cohesive HR systems and processes.
• The Payroll & People Systems Unit provides payroll services to both the Treasury and the Australian Office of Financial Management (AOFM).
• Finalise fortnightly post payroll processing, fund disbursement and reporting in line with operational, legislative and policy requirements.
• Administer pay and leave entitlements, including undertaking moderately complex to complex processes relating to pay, superannuation, leave entitlements, commencements and separations, higher duties and internal movements, overtime claims, and compensation, in accordance with audit procedures.
• Provide high-quality customer service, including accurate and timely advice to employees and managers on matters relating to pay, allowances, superannuation and Aurion issues. This includes advice on general Human Resource provisions in accordance with relevant legislation, industrial instruments and employment policies.
• Maintain confidential payroll and personnel records in accordance with the information management, privacy policies and procedures.
• Complete work and quality assurance/checking for other team members within specified timeframes to ensure payroll cut off periods are met.
• Contribute to the development and maintenance of operating procedures, checklists and training materials for the business unit and identify and implement improvements in the day-to-day operations and adapt to HR technologies to support innovation and compliance.

What we are looking for:

• Knowledge of and experience in human resource management functions.
• Operate in a self-directed manner, completing assigned work under limited guidance and prioritise tasks in an effective way.
• Well-developed planning and organisational skills with the ability to manage and prioritise multiple activities whilst ensuring accuracy.
• Excellent verbal and written communication skills with an ability to engage with diverse stakeholders and liaise with staff from diverse backgrounds. Ability to convey technical matters to employees and managers in an accessible, easy to understand way.
• Understand and comply with relevant Human Resource legislation, internal policies and their application by maintaining an up-to-date technical expertise and knowledge base through reviewing Payroll and HR Policies, processes and procedures.
• Attention to detail in the preparation of documents and in responding to correspondence.

Desirable Skills / Experience:

• Experience working in payroll functions is highly desirable.
• Experience in using systems such as Aurion, SharePoint and Service Management tools.