APS4/5 - Paralegal/Administrative Support Officer

Karlka Recruiting Group; Canberra; Hybrid; AUD 41,000 - 69,000; Full time

Benefits offered by this job

Weekly pay

Employee Assistance Program

Indigenous communities support

Job summary

Karlka Recruiting Group is partnering with a Federal Government Agency to place an APS4/APS5 Paralegal/Administrative Support Officer in their Canberra office for an initial seven-month contract. The role supports the Legal Branch with administrative and paralegal duties across legal, executive, finance and HR functions.

The ideal candidate has strong admin experience, is highly organized, can manage multiple priorities and meet deadlines, and holds baseline security clearance.

Qualifications

• Previous experience in administration, executive support, or legal administration.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills with stakeholders at all levels.

Responsibilities

• Provide administrative and paralegal support, including file management and document preparation.
• Coordinate legal expenditure activities, process invoices and assist with financial administration.
• Liaise with internal and external stakeholders and manage correspondence and inquiries.
• Support HR onboarding activities and maintain branch documentation.

Skills

Administrative support

Legal administration

Stakeholder engagement

Time management

Tools

Microsoft Office Suite

Job description

APS4/5 - Paralegal/Administrative Support Officer

• Initial 7 month contract
• Federal Government Agency
• Canberra Location

About the company

Karlka Recruiting Group has partnered with a Federal Government Agency to engage a Paralegal/Administrative Support Officer. This position is located in their busy Canberra office for an initial 7-month contract.

About the Position

An exciting APS4/APS5 contract opportunity is available for an experienced Administrative Support Officer or Paralegal to join a busy Legal Branch supporting legal, executive, finance, and HR functions. This role offers a diverse workload, providing operational and administrative support while contributing to the effective delivery of legal services. Candidates with strong administration experience are encouraged to apply, and legal qualifications are not required.

Duties

• Provide administrative and paralegal support, including file management, legal research, document preparation, and records management.
• Coordinate legal expenditure activities, process invoices, manage work orders, and assist with financial administration.
• Liaise with internal stakeholders, external legal providers, and clients while managing correspondence, shared inboxes, and phone enquiries.
• Support HR and onboarding activities, maintain branch documentation, and manage workflow priorities and deadlines.
• Assist with process improvements and provide general administrative support to ensure the efficient operation of the Legal Branch.

Requirements/Skills

• Previous experience in administration, executive support, legal administration, or a similar support role.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Experience using Microsoft Office Suite and corporate systems for document and information management.
• Excellent written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels.
• Must Have Baseline Security Clearance

Benefits working with this Client

• Long-term contract until June 2027 with potential extension opportunities.
• Flexible work arrangements with negotiable work-from-home options.
• Competitive hourly rates.

Benefits working with Karlka Recruiting Group

• Weekly pay
• Ongoing support: Pre, during and post placement
• Dedicated consultant per contract
• Employee Assistance Program available
• Our agency supports Indigenous communities

Nyiyaparli and other Aboriginal or Torres Strait Islander candidates are strongly encouraged to apply.

Additional information

• Must have Baseline Clearance!
• Competitive hourly rate!
• Gain valuable APS legal experience!