Paralegal/Administrative Support Officer – Baseline Clearance Essential

Limber Recruitment; Canberra; On-site; AUD 100,000 - 132,000; Part time

Job summary

Limber Recruitment is seeking a Paralegal/Administrative Support Officer for a Canberra-based secondment with Baseline clearance essential. The role is a part-time, on-site opportunity in a Commonwealth Agency, offering a daily rate of $540 to $715 inclusive of super and initial engagement to 30 June 2027 with possible extension.

The successful candidate will work as a secondee in the agency’s in-house legal team, supporting file management, legal services delivery, expenditure coordination,

Qualifications

• Experience as a paralegal or in administrative support within a Commonwealth setting.
• Baseline security clearance is required for the role.
• Ability to coordinate legal administration and file management.

Responsibilities

• Secondee within the Commonwealth client’s in-house legal team.
• Support file management and delivery of legal services.
• Coordinate legal expenditure activities, work orders and invoices.
• Assist with legal research and drafting using templates.
• Maintain knowledge of the agency’s legislative and policy frameworks.
• Handle calls, emails and manage shared inboxes.
• Liaise with internal/external stakeholders at all levels.
• Use Microsoft programs and corporate systems.
• Handle financial processing and administration.
• Provide HR support to the Branch and onboarding for new starters.
• Manage workflow, timeframes and escalation where needed.
• Create files and manage documents and information.
• Provide ad hoc administrative support to the Branch.

Skills

Paralegal experience

Administrative support

Baseline security clearance

Job description

Paralegal/Administrative Support Officer – Baseline Clearance Essential

Paralegal/Administrative Support Officer – Baseline Clearance Essential – $540 to $715 daily rate including super – Initial secondment to 30 June 2027 with possible extension – Canberra location (on-site) – part-time options are available

The Role

We currently have a secondment opportunity within a Commonwealth Agency based in Canberra that is seeking a Paralegal/Administrative Support Officer with experience in a Commonwealth setting.

The Responsibilities

The successful candidate will be required to work as a secondee within the Commonwealth clients’ in-house legal team.

The successful candidate support the Legal Branch’s work including:

supporting file management and the efficient and effective delivery of legal services;

coordinating legal expenditure activities, including assisting with work orders and invoices and liaising with internal clients and external legal providers;

supporting lawyers with discrete tasks, including undertaking legal research and basic drafting to complete templates;

proactively gaining and maintaining knowledge of the agency’s legislative, policy and administrative frameworks;

receiving and responding to phone calls, emails and general correspondence,and managing shared inboxes;

liaising with internal and external stakeholders at all levels;

using a variety of Microsoft programs and corporate systems;

financial processing and administration;

providing HR support to the Branch, including onboarding new starters;

managing workflow and timeframes, escalating and progressing matters where necessary;

creating files and managing documents and information;and

providing ad hoc administrative support to the Branch as required.

The Requirements

A current (minimum) Baseline security clearance experience is a requirement for this role.

Although this position does not require legal qualifications a background legal and experience working in a Commonwealth legal practice providing administrative support is highly desirable.