APS4/5 Paralegal/Admin Support

Job Q; Canberra; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Job Q in Canberra, ACT, is seeking an APS4/5 Paralegal to provide practical paralegal and administrative support to the Legal Branch. The role involves file management, legal research, drafting using templates, and liaising with internal and external providers.

This is a full-time position with some flexibility for remote work as agreed. The initial contract runs to 30 June 2027, with potential extensions and a supportive team environment within a Commonwealth Government Legal Branch.

Qualifications

• Australian citizenship required.
• Baseline security clearance in place or ability to obtain one.
• Experience in a legal, government or professional services environment preferred.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and deadlines.

Responsibilities

• Support effective legal file and matter management.
• Assist lawyers with legal research and drafting tasks using established templates.
• Coordinate outsourcing of legal matters and liaise with external providers.
• Process legal expenditures including work orders and invoices.
• Create and maintain files, documents and information across matters.
• Monitor workflows and timeframes and progress matters as required.
• Support onboarding and general administrative activities within the Legal Branch.

Skills

Organisational skills

Document management

Stakeholder engagement

MS Office proficiency

Baseline security clearance

Job description

#### APS4/5 Paralegal/Admin SupportCanberra, ACT 2601Full Time#### Job descriptionYour new company This Commonwealth Government agency is seeking a proactive APS4/5 Paralegal / Administrative Support Officer to join its Legal Branch in Canberra. Working within a busy and collaborative legal environment, you will provide practical paralegal and administrative support to legal teams across a range of matters. The initial contract will run until 30 June 2027, with the possibility of extension.Full-time and part-time arrangements may be considered, with some flexibility for remote work as agreed. Your new role Working closely with lawyers and other members of the Legal Branch, your responsibilities may include:Supporting effective legal file and matter managementAssisting lawyers with legal research and discrete legal tasksCompleting basic drafting using established templatesAssisting with the outsourcing of legal matters and liaising with external legal providersCoordinating legal expenditure, including work orders and invoice processingCreating and maintaining files, documents and informationManaging shared inboxes, correspondence and enquiriesLiaising professionally with internal stakeholders and external legal providersMonitoring workflows and timeframes and progressing matters where requiredSupporting financial processing and general branch administrationAssisting with onboarding and other administrative activitiesIdentifying opportunities to improve administrative processes and ways of workingBuilding an understanding of relevant legislative, policy and administrative frameworks.What you'll need to succeed We are looking for someone organised, proactive and comfortable working in a fast-paced professional environment. To be considered, you will need:Australian citizenshipA current Baseline security clearancePrevious administration experience, ideally within a legal, government or professional services environmentStrong organisational, document management and stakeholder engagement skillsConfidence using Microsoft Office and corporate systemsStrong written communication skills and attention to detailThe ability to manage competing priorities and work effectively within established timeframes.A legal qualification is not required. However, previous experience working in a legal practice, legal team or similar environment is highly desirable. Candidates with a legal background, paralegal experience or an understanding of government legislative and policy environments are particularly encouraged to apply. What you'll get in return This is a great opportunity to gain further experience within a Commonwealth Government Legal Branch, working alongside experienced legal professionals on meaningful and varied work. You'll receive:Contract through to 30 June 2027, with possibility of extensionCanberra-based opportunityExposure to a broad range of Commonwealth legal workFull-time or part-time arrangements consideredThe opportunity to develop your legal administration and paralegal capability within government.What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or contact Laura Meyer on(02) 6112 7654 or for a confidential discussion. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.