APS6 Program Secretariat

Rashi Joshi; Canberra; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Senior stakeholder exposure

Large-scale program delivery

Job summary

Australian Government program is seeking a Program Secretariat Officer to provide governance and secretariat support to senior leadership. You will coordinate governance forums, maintain records, and support reporting, enabling timely decision-making.

The ideal candidate has APS program secretariat experience, strong organizational and communication skills, and the ability to manage multiple priorities in a dynamic environment; Baseline Security Clearance is required.

Qualifications

• Previous APS experience in program secretariat support.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• The ability to manage competing priorities and meet deadlines in a dynamic environment.
• Strong stakeholder engagement and relationship-building capabilities.
• Experience preparing reports, briefing materials and governance documentation.
• A proactive, solutions-focused approach with the ability to work independently and collaboratively.
• Proficiency across the Microsoft Office Suite and familiarity with project management tools.

Responsibilities

• Coordinating governance meetings, including agendas, meeting papers and meeting packs.
• Recording and distributing accurate minutes, decisions and action items.
• Managing meeting logistics and stakeholder communications.
• Maintaining governance documentation, registers and records.
• Supporting program reporting, administrative activities and document preparation.
• Assisting with the development and maintenance of work schedules, forward plans and calendars.
• Monitoring and escalating program risks where required.
• Supporting onboarding and capability uplift activities for new team members.
• Assisting with the development of governance frameworks, terms of reference and operating procedures.
• Building strong working relationships across program teams and key stakeholders.

Skills

Governance

Secretariat support

Communication

Organization

MS Office

Project tools

Tools

MS Office Suite

Job description

Your new company This is an exciting opportunity to join a high-profile Australian Government program responsible for delivering significant regulatory and business transformation initiatives. Working within a complex and fast-paced environment, you will play a key role in supporting governance, program coordination, and executive decision-making processes that contribute to important national outcomes.

Your new role

As the Program Secretariat Officer, you will provide high-quality governance and secretariat support to senior program leadership and governance bodies. You will be responsible for ensuring the smooth operation of governance forums, maintaining accurate records, supporting program reporting, and contributing to effective program administration.

Key responsibilities include:

• Coordinating governance meetings, including agendas, meeting papers and meeting packs.
• Recording and distributing accurate minutes, decisions and action items.
• Managing meeting logistics and stakeholder communications.
• Maintaining governance documentation, registers and records.
• Supporting program reporting, administrative activities and document preparation.
• Assisting with the development and maintenance of work schedules, forward plans and calendars.
• Monitoring and escalating program risks where required.
• Supporting onboarding and capability uplift activities for new team members.
• Assisting with the development of governance frameworks, terms of reference and operating procedures.
• Building strong working relationships across program teams and key stakeholders.

To be successful in this role, you will possess:

• Previous APS experience in program secretariat support.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• The ability to manage competing priorities and meet deadlines in a dynamic environment.
• Strong stakeholder engagement and relationship-building capabilities.
• Experience preparing reports, briefing materials and governance documentation.
• A proactive, solutions-focused approach with the ability to work independently and collaboratively.
• Proficiency across the Microsoft Office Suite and familiarity with project management tools.

Please note that you need to have a Baseline Security Clearance to be considered for the vacancy.

What you’ll get in return

• Opportunity to contribute to a nationally significant transformation program.
• Exposure to senior stakeholders and complex governance environments.
• Supportive and collaborative team culture.
• Valuable experience working on large-scale program delivery initiatives.
• Competitive contracting opportunity with the potential for extension.
• The chance to make a meaningful impact while developing your governance and program management expertise.