Alumni and Events Coordinator

Somerset College; Gold Coast City; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Onsite gym

Barista services

Employee Assistance Program

Wellbeing initiatives

Job summary

Somerset College on the Gold Coast seeks an Alumni and Events Coordinator to join the Community Engagement team. You will lead alumni communications, event administration, online ticketing and stakeholder engagement to deliver signature Somerset events.

Reporting to the Head of Community Engagement, you will strengthen alumni engagement, support fundraising initiatives and coordinate a range of College events and activities with a focus on exceptional experiences.

Qualifications

• Experience in alumni relations, community engagement, events, hospitality or a similar stakeholder-focused role.
• Demonstrated event coordination and administration experience.
• Excellent interpersonal and written communication skills.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High attention to detail and strong administrative capabilities.

Responsibilities

• Support alumni engagement, event delivery and community initiatives that strengthen connections across the Somerset community.
• Build and maintain relationships with alumni, past and current families, staff, students and community partners.
• Coordinate alumni functions, events and engagement activities in line with the alumni engagement strategy.
• Act as a key contact for alumni enquiries, communications and community engagement initiatives.
• Provide secretariat support to the Somerset Alumni Association Committee, including agendas, minutes and action tracking.
• Assist with the coordination and administration of major College events and festivals.
• Administer event ticketing systems, attendance records, reporting and reconciliations.
• Prepare and maintain event documentation, run sheets, contact lists and event records.
• Support fundraising and philanthropic engagement initiatives.
• Assist with newsletters, social media content, publications, and event collateral.
• Coordinate volunteers and assist with sponsor and VIP engagement requirements.

Skills

Alumni relations

Event coordination

Stakeholder engagement

Communication skills

Organisational skills

Tools

Microsoft Office

Canva

Social media platforms

Job description

Somerset College is seeking an Alumni and Events Coordinator to join our Community Engagement team.

This is an exciting opportunity for a highly organised and relationship-focused professional who enjoys building meaningful connections and delivering exceptional experiences. Reporting to the Head of Community Engagement, you will play a key role in strengthening alumni engagement, supporting fundraising initiatives and coordinating a range of College events and activities.

Working collaboratively across the College, you will be responsible for alumni communications, event administration, online ticketing, stakeholder engagement and supporting the successful delivery of signature Somerset events. This role offers the opportunity to make a lasting impact by fostering lifelong connections between alumni and the Somerset community.

KEY RESPONSIBILITIES

Working closely with internal and external stakeholders, you will support alumni engagement, event delivery and community initiatives that strengthen connections across the Somerset community.

Build and maintain strong relationships with alumni, past and current families, staff, students and community partners.

Coordinate alumni functions, events and engagement activities in line with the alumni engagement strategy.

Act as a key point of contact for alumni enquiries, communications and community engagement initiatives.

Provide secretariat support to the Somerset Alumni Association Committee, including agendas, minutes and action tracking.

Assist with the coordination and administration of major College events and festivals.

Administer event ticketing systems, attendance records, reporting and reconciliations.

Prepare and maintain event documentation, run sheets, contact lists and event records.

Support alumni, fundraising and philanthropic engagement initiatives.

Assist with newsletters, social media content, publications, promotional materials and event collateral.

Coordinate volunteers and assist with stakeholder, sponsor and VIP engagement requirements.

Maintain archives and support the digitisation of historical College records.

Support event delivery, including occasional evening and weekend functions.

ABOUT YOU

You are a proactive and customer-focused professional who thrives on building relationships, managing multiple priorities and delivering high-quality experiences. You bring strong organisational skills, attention to detail and a genuine passion for community engagement.

To be successful in this role, you will bring:

Experience in alumni relations, community engagement, events, hospitality or a similar stakeholder-focused role.

Demonstrated event coordination and administration experience.

Excellent interpersonal and written communication skills.

Strong organisational skills with the ability to manage competing priorities and deadlines.

High attention to detail and strong administrative capabilities.

Confidence using digital systems, databases and the Microsoft Office suite.

Experience with Canva, social media platforms or digital communications will be highly regarded.

The ability to work collaboratively with a wide range of stakeholders.

A flexible and adaptable approach, including availability to support occasional evening and weekend events.

A current Blue Card and Responsible Service of Alcohol (RSA) Certificate, or the ability to obtain these.

Somerset College is one of Australia's leading co-educational independent schools, educating over 1,700 students from Pre-Prep to Year 12. Nestled in the heart of the Gold Coast on a stunning 22-hectare campus in Mudgeeraba, we are proud of our global outlook, academic excellence and commitment to student success.

The Somerset Experience includes a strong commitment to developing engaged global citizens who aspire to excellence, demonstrate integrity and value difference. As an International Baccalaureate World School, Somerset encourages students to fulfil their individual potential across academic, sporting, creative, co-curricular and personal pursuits.

Competitive Remuneration - attractive salary package.

Fantastic Employee Benefits - onsite gym, barista and catering services, Employee Assistance Program and wellbeing initiatives.

First-Class Campus and Event Facilities - modern learning environments, well-resourced classrooms and outstanding resources across Somerset's impressive 22-hectare campus.

Professional Growth Opportunities - ongoing professional learning and development.

Ideal Gold Coast Location - enjoy a vibrant lifestyle surrounded by world-class beaches, natural beauty and outstanding amenities.

Supportive and Collegial Culture - work alongside talented staff committed to excellence, innovation and student success.

Discover more about Somerset College and access the position description at www.somerset.qld.edu.au

Children's safety, wellbeing and voice are at the heart of everything we do. We are committed to creating an environment where children feel safe, supported and empowered, and where staff understand their role in protecting children from harm. We expect all staff to actively contribute to a culture of safety, care and respect, with all appointments subject to comprehensive screening and ongoing safeguarding obligations.