Events Coordinator

Somerset College; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Onsite gym

Barista and catering services

Employee Assistance Program

Wellbeing initiatives

Job summary

Somerset College on the Gold Coast seeks an organised Events Coordinator to plan and deliver exceptional college events that unite our community and enhance the Somerset experience.

You will manage end-to-end event delivery, including budgeting, registrations, logistics, communications and post-event review, while liaising with internal teams, sponsors and external partners to ensure memorable experiences that reflect our values.

Qualifications

• Proven experience in event coordination and operational delivery.
• Strong digital literacy and ability to use event systems.
• Excellent organisational, planning and problem-solving skills.

Responsibilities

• Coordinate the planning and operational delivery of designated College events
• Manage online ticketing, registrations, attendee management and event reporting
• Support the development of event programmes, collateral and event communications
• Liaise with internal teams, suppliers, sponsors, volunteers and external stakeholders
• Support sponsor relationships and the delivery of sponsorship benefits
• Prepare, maintain and distribute event documentation including run sheets
• Manage event administration, records management and event calendar scheduling
• Assist with compliance requirements including permits and risk assessments
• Support event purchasing, stock control, budget administration and expenditure tracking
• Coordinate post-event feedback, attendance reporting and continuous improvement

Skills

Event coordination

Stakeholder relations

Budget management

Organisational skills

Education

Event management qualification

Tools

Event management software

Ticketing systems

Registration platforms

Job description

Somerset College is seeking an organised, proactive and service oriented Events Coordinator to deliver exceptional events that bring our community together and enhance the Somerset experience.

This position is responsible for the coordination and operational delivery of College events, working with the College’s Community Engagement strategy and event priorities. The role provides end-to-end coordination of designated events, including planning, administration, stakeholder liaison, logistics, ticketing, event communications, suppliers and post-event evaluation.

This is an exciting opportunity for an experienced events professional who thrives on variety, enjoys working with a broad range of stakeholders, and is passionate about creating memorable experiences that strengthen community connection and engagement.

KEY RESPONSIBILITIES

• Coordinate the planning and operational delivery of designated College events
• Manage online ticketing, registrations, attendee management and event reporting
• Support the development of event programmes, collateral and event communications
• Liaise with internal teams, suppliers, sponsors, volunteers and external stakeholders to support successful event delivery
• Support sponsor relationships and the delivery of agreed sponsorship benefits
• Prepare, maintain and distribute event documentation, including run sheets, contact lists, meeting agendas, minutes and action registers
• Manage event administration, records management and event calendar scheduling
• Assist with compliance requirements, including permits, risk assessments, vendor documentation and volunteer administration
• Support event purchasing, stock control, budget administration and expenditure tracking
• Coordinate post-event feedback, attendance reporting and continuous improvement initiatives

ABOUT YOU

You are a highly organised and proactive events professional who thrives in a fast-paced environment and enjoys bringing people together through exceptional experiences. With strong attention to detail, excellent relationship-building skills and a hands‑on approach, you can confidently manage multiple priorities while delivering events that run seamlessly. You are service-oriented, adaptable and take pride in creating memorable moments that strengthen community engagement and reflect the values of Somerset College. In addition to this, the successful candidate will bring:

• Demonstrated experience in event coordination, administration and operational delivery.
• Strong digital literacy, good attention to detail, efficiency, and capacity to utilise and adapt to systems.
• Excellent organisational, planning and problem‑solving skills with the ability to work autonomously and collaboratively.
• Professional presentation with strong interpersonal, verbal and written communication skills.
• Reliable, adaptable and service‑oriented, with the flexibility to work outside standard hours when required. Qualifications in Event management or a related discipline will be highly regarded.
• Experience using event management, ticketing, registration and digital systems preferred
• Current Working with Children Blue Card and Responsible Service of Alcohol (RSA) certification or the ability to obtain.
• Physical capacity to participate in event set up and pack down activities and safely undertake manual handling tasks of up to 10 kg.

Why Join Somerset College?

Somerset College is one of Australia's leading co‑educational independent schools, educating over 1,700 students from Pre‑Prep to Year 12. Nestled in the heart of the Gold Coast on a stunning 22‑hectare campus in Mudgeeraba, we are proud of our global outlook, academic excellence and commitment to student success.

The Somerset Experience includes a strong commitment to developing engaged global citizens who aspire to excellence, demonstrate integrity and value difference. As an International Baccalaureate World School, Somerset encourages students to fulfil their individual potential across academic, sporting, creative, co‑cultural and personal pursuits.

Competitive Remuneration

attractive salary package

Fantastic Employee Benefits

onsite gym, barista and catering services, Employee Assistance Program and wellbeing initiatives.

First-Class Campus and Event Facilities

work across Somerset's impressive 22-hectare campus, featuring premium sporting venues, performing arts spaces, function facilities and landscaped grounds that provide a unique backdrop for a diverse calendar of community events.

Professional Growth Opportunities

ongoing professional learning and development

Ideal Gold Coast Location

enjoy a vibrant lifestyle surrounded by world-class beaches, natural beauty and outstanding amenities

Supportive and Collegial Culture

work alongside talented staff committed to excellence and innovation

Children’s safety, wellbeing, and voice are at the heart of everything we do. We are committed to creating an environment where children feel safe, supported, and empowered, and where staff understand their role in protecting children from harm. We expect all staff to actively contribute to a culture of safety, care, and respect, with all appointments subject to comprehensive screening and ongoing safeguarding obligations.