Agency Coordinator — State Election Project

Hoban; City of Melbourne; On-site; AUD 58,000 - 66,000; Full time

Benefits offered by this job

Weekly pay

Dedicated consultant

Full training provided

Job summary

Hoban is seeking an experienced Agency Coordinator for a State Election project in Port Melbourne. You will deliver high-level administrative and operational support, coordinate workflows and ensure timely, accurate completion of tasks across support teams.

Key duties include managing inquiries, workforce scheduling, data tracking, and producing reports. The role requires strong communication, attention to detail and the ability to guide junior staff, all within a fast-paced, collaborative team.

Qualifications

• Previous administration, coordination or office support experience
• Strong attention to detail and data accuracy
• Excellent written and verbal communication skills
• The ability to manage competing priorities and meet deadlines
• Experience using spreadsheets, databases and digital systems
• Confidence providing guidance and support to team members
• The ability to work independently and exercise sound judgement
• A professional, adaptable and confidential approach to work

Responsibilities

• Coordinate work flowsand oversee task completion across support teams
• Manage shared inboxes, work queues and incoming enquiries
• Support workforce planning, scheduling and deadline tracking
• Maintain accurate records, data and operational trackers
• Prepare reports, summaries and spreadsheet-based documentation
• Respond to enquiries and resolve issues using sound judgement
• Coordinate meetings, training sessions and related logistics
• Provide guidance and support to junior team members
• Help maintain productivity and quality in a fast-paced environment

Skills

Admin experience

Coordination

Data accuracy

Communication

Prioritization

Spreadsheets

Databases

Digital systems

Independent work

Team guidance

Tools

Spreadsheets

Databases

Digital systems

Job description

Hoban is seeking an experienced Agency Coordinator for a State Election project in Port Melbourne. You will deliver high-level administrative and operational support, coordinate workflows and ensure timely, accurate completion of tasks across support teams.

Key duties include managing inquiries, workforce scheduling, data tracking, and producing reports. The role requires strong communication, attention to detail and the ability to guide junior staff, all within a fast-paced, collaborative team.