Event Project Coordinator: Labour & Site Ops

Hoban; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

HOBAN Recruitment in Melbourne is seeking an experienced Project Coordinator for a temporary contract to support a major sporting event in January 2027. You will work with the client onsite to plan, coordinate and deploy labour resources across the event lifecycle.

Your responsibilities include coordinating daily labour across zones, managing teams of labourers and forklift drivers, and preparing schedules.

Qualifications

• Experience in project coordination, workforce coordination, logistics, events, construction, or site operations.
• Experience coordinating large casual workforces.
• Experience coordinating labourers and forklift operators.
• Experience on major events or large-scale projects.
• Strong communication and interpersonal skills.
• Excellent organisational and time-management skills.
• Ability to manage competing priorities and changing requirements.
• Strong attention to detail and accurate record keeping.
• Confidence communicating with workers, contractors, clients, and senior stakeholders.
• Ability to remain calm, proactive and solutions-focused under pressure.
• Commitment to workplace health and safety.
• A current driver's licence is desirable.

Responsibilities

• Coordinating daily labour requirements across multiple work areas and zones
• Managing and coordinating teams of general labourers and forklift drivers
• Supporting workforce planning for event build and site readiness
• Coordinating labour during bump-in, live operations and bump-out
• Preparing daily workforce requirements, allocations, and schedules
• Communicating shift requirements and operational updates to workers
• Liaising with our client, external stakeholders, contractors, and onsite teams
• Monitoring attendance, productivity, and workforce performance
• Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
• Maintaining accurate workforce records, timesheets, and daily reporting
• Supporting a safe, organised, and efficient working environment
• Providing regular updates to HOBAN and our client through an online workforce management system
• Responding quickly to changing operational requirements and workforce needs

Skills

Project coordination

Workforce coordination

Logistics

Events

Site operations

Team management

Communication

Time management

Record keeping

Safety awareness

Job description

HOBAN Recruitment in Melbourne is seeking an experienced Project Coordinator for a temporary contract to support a major sporting event in January 2027. You will work with the client onsite to plan, coordinate and deploy labour resources across the event lifecycle.

Your responsibilities include coordinating daily labour across zones, managing teams of labourers and forklift drivers, and preparing schedules.