Administrator - Recruitment

WeBuild; Cooma; On-site; AUD 52,000 - 78,000; Full time

Job summary

WeBuild is seeking an experienced recruitment administration professional in Australia to support project recruitment. You will handle documentation, screening logistics, and data entry across multiple systems while ensuring compliance and timely updates to hiring managers.

The role requires strong organisational skills, superb communication, and proficiency with Microsoft Office and HR information systems.

Qualifications

• Minimum 1 year experience in an administrative or recruitment role.
• Experience with HR information systems.
• Compliance experience is advantageous.
• Familiarity with recruitment processes is advantageous.
• Exceptional organisational abilities.
• Effective written and verbal communication skills.
• High attention to detail.
• Strong time management and prioritisation.
• Flexibility to changing recruitment needs.
• Proactive attitude and initiative.
• Ability to speak and present to audiences.
• IT literate with recruitment software and databases.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Process requests ensuring compliance on project requirements including reviewing tickets, licences and qualifications.
• Reviewing National Police Checks and pre-employment medicals.
• Data entry of personnel compliance and maintain Excel spreadsheets.
• Maintain e-file of all personnel documentation and input data
• Use project-based systems for recruitment and coordinate a busy recruitment inbox.
• Adhere to HSE policies and procedures.
• Assist with coordinating candidate interviews, assessments and screenings.
• Maintain accurate candidate records including resumes and interview feedback.
• Communicate with candidates and hiring managers to arrange interviews and provide updates.
• Organise logistics for interviews and equipment setup.
• Post job openings on platforms and websites.
• Prepare regular reports on recruitment activities, candidate pipelines and outcomes.
• Enter and update candidate information in recruitment databases.
• Provide support to candidates and address enquiries.
• Ensure recruitment activities comply with equal opportunity requirements.
• Identify opportunities to enhance recruitment processes for efficiency.

Skills

Organisational abilities

Written and verbal communication

Attention to detail

Time management

Flexibility and adaptability

Proactive and initiative

Public speaking / presenting

IT literate

Recruitment software / databases

Microsoft Office Suite

HR information systems (HRIS)

Recruitment processes knowledge

Compliance awareness

Tools

HRIS (HR information systems)

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

• Minimum 1 years’ experience in an administrative role, preferably in the construction industry.
• Previous experience with HR information systems.
• Previous experience in compliance would be highly regarded.
• Familiarity with recruitment processes would be advantageous.
• Exceptional organisational abilities
• Effective written and verbal communication skills.
• High attention to detail.
• Highly effective time management skills.
• Flexibility and adaptability to changing recruitment needs and priorities.
• Strong initiative and proactive nature
• Ability to speak / present to an audience.
• IT literate, eg recruitment software / databases.
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• Process requests ensuring compliance on project requirements including:
• Reviewing tickets, licences and qualifications in line with role requirements
• Reviewing National Police Checks
• Reviewing pre-employment medicals
• Data entry of personnel compliance
• Maintaining excel spreadsheets and inputting data
• Maintain e-filing of all personnel documentation
• Use of project-based systems for recruitment
• Coordinate and administer a busy, shared Recruitment inbox
• Adherence to all HSE policies and procedures
• Assist with coordinating candidate interviews, assessments and screenings.
• Maintain accurate candidate records, including resumes, applications, and interview feedback.
• Communicate with candidates and hiring managers to schedule interviews, provide updates, and gather feedback.
• Organise logistics for candidate interviews and assessments, including room bookings and equipment setup.
• Assist with posting job openings on relevant platforms and websites.
• Prepare regular reports on recruitment activities, candidate pipelines and interview outcomes.
• Accurately enter and update candidate information in recruitment databases.
• Provide support and assistance to candidates, addressing their enquiries and needs.
• Ensure that recruitment activities adhere to compliance and equal opportunity employment requirements.
• Identify opportunities to enhance recruitment processes for efficiency and effectiveness.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.