Administrator - HSE

WeBuild; Cooma; On-site; AUD 60,000 - 90,000; Full time

Job summary

FGJV is seeking a proactive HSSE Administrator to support the HSSE team with reporting, data management and compliance duties on site. The role requires strong initiative, excellent communication, and meticulous attention to detail to maintain event databases, incident registers and HSSE document control.

You will coordinate training, assist in tender preparation, prepare weekly safety reports, and provide admin support to emergency response activities, contributing to FGJV's safety culture.

Qualifications

• Strong initiative and proactive attitude toward safety.
• Excellent written and verbal communication skills.
• Well-developed time management and organisational abilities.
• High attention to detail in daily HSSE tasks.
• Genuine commitment to site safety processes and practices.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• KPI reporting and data analysis for HSSE.
• Assist HSSE Advisors/Coordinators/Managers with day-to-day tasks.
• Maintain Project HSSE Event Database and data quality.
• Administer HSSE accounts and procurement of equipment.
• Procure and supply office-based equipment for HSSE team.
• Collate HSSE weekly/monthly performance reports.
• Assist with pre-qualification and tender documentation prep.
• Coordinate HSSE training courses and workshops.
• Support wellbeing initiatives across site.
• Provide admin support to Emergency Response teams as needed.
• Audit Major Incident Rooms tools and equipment.
• Ensure timely incident reports and update registers.
• Promote Target Zero culture within the workplace.
• Maintain electronic and hard copy filing systems.
• Compile weekly site HSE reports into master register.
• Maintain HSSE document control and registers.
• Distribute internal and external HSSE alerts.
• Assist in external reporting documentation.
• Carry out additional admin duties as required.

Skills

Strong initiative

Communication skills

Time management

Attention to detail

Site safety commitment

Microsoft Office knowledge

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

To ensure that FGJV maintains a healthy and safe working environment for all personnel, in accordance with FGJV Management system expectations, operating standards, and HSSE management manual, statutory requirements, and client specifications.

• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Genuine commitment and proactive approach to site safety processes and practices
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• KPI Reporting
• Assist the HSSE Team (Advisors / Coordinators / Managers) in day-to-day activities.
• Maintain the Project HSSE Event Database overseeing quality of data entry.
• Administer accounts and services for the HSE Department and procurement of equipment.
• Administer supply and issue of office-based equipment for the HSSE Team.
• Collate and develop periodic HSSE Performance Reports and presentations (FGJV, Board Meeting).
• Assist in the preparation of statistical and administrative information for pre-qualification and tender purposes
• Assist in the coordination of HSSE training courses / workshops / meetings for site.
• Assist in the coordination of HSSE & Wellbeing initiatives throughout the year.
• Provide administrative support to Emergency Response teams as required.
• Audit of and replenishment of Major Incident Rooms Tools and Equipment.
• Ensure completion of incident reports, updating of incident register and communication of investigation findings.
• Actively support in the delivery and promotion of a Target Zero culture across the workplace.
• Maintain electronic & hard copy filing system.
• Collation of site weekly HSE reports into a master register and issuance of the weekly and monthly reports.
• Maintain document control requirements for HSSE documentation.
• Establish and maintain HSSE registers, data bases and statistical data entry.
• Ensure the efficient distribution of internal and external HSSE alerts, as directed by the HSSE Manager.
• Assist in the compilation of records and documents to support external reporting.
• Additional Administrative duties as required.

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.