HSSE Administrative Coordinator

WeBuild; Cooma; On-site; AUD 60,000 - 90,000; Full time

Job summary

FGJV is seeking a proactive HSSE Administrator to support the HSSE team with reporting, data management and compliance duties on site. The role requires strong initiative, excellent communication, and meticulous attention to detail to maintain event databases, incident registers and HSSE document control.

You will coordinate training, assist in tender preparation, prepare weekly safety reports, and provide admin support to emergency response activities, contributing to FGJV's safety culture.

Qualifications

• Strong initiative and proactive attitude toward safety.
• Excellent written and verbal communication skills.
• Well-developed time management and organisational abilities.
• High attention to detail in daily HSSE tasks.
• Genuine commitment to site safety processes and practices.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• KPI reporting and data analysis for HSSE.
• Assist HSSE Advisors/Coordinators/Managers with day-to-day tasks.
• Maintain Project HSSE Event Database and data quality.
• Administer HSSE accounts and procurement of equipment.
• Procure and supply office-based equipment for HSSE team.
• Collate HSSE weekly/monthly performance reports.
• Assist with pre-qualification and tender documentation prep.
• Coordinate HSSE training courses and workshops.
• Support wellbeing initiatives across site.
• Provide admin support to Emergency Response teams as needed.
• Audit Major Incident Rooms tools and equipment.
• Ensure timely incident reports and update registers.
• Promote Target Zero culture within the workplace.
• Maintain electronic and hard copy filing systems.
• Compile weekly site HSE reports into master register.
• Maintain HSSE document control and registers.
• Distribute internal and external HSSE alerts.
• Assist in external reporting documentation.
• Carry out additional admin duties as required.

Skills

Strong initiative

Communication skills

Time management

Attention to detail

Site safety commitment

Microsoft Office knowledge

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

FGJV is seeking a proactive HSSE Administrator to support the HSSE team with reporting, data management and compliance duties on site. The role requires strong initiative, excellent communication, and meticulous attention to detail to maintain event databases, incident registers and HSSE document control.

You will coordinate training, assist in tender preparation, prepare weekly safety reports, and provide admin support to emergency response activities, contributing to FGJV's safety culture.