Administrator

RPR Trades; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Job summary

RPR Trades in Melbourne's Northern Suburbs is seeking an Administrator to support finance and office operations. This temp-to-perm role offers casual rates with full-time hours and a stable pathway to permanent employment.

You will handle AR and AP, process invoices, code GST, enter data, and maintain CRM records while providing general admin support to the team.

Qualifications

• Previous experience in accounts receivable, accounts payable, or a similar accounts administration role.
• MYOB experience preferred; training can be provided to the right candidate.
• Good attention to detail, organisational skills, and communication skills.
• Ability to work independently and manage day-to-day tasks efficiently.

Responsibilities

• Track client payments, send payment reminders, monitor aging AR reports.
• Process supplier invoices, code to PO/GL, enter into accounting software with GST.
• Maintain neat digital filing for paid invoices, receipts, and tax documents.
• Provide general admin support, scheduling, data entry, and CRM data upkeep.

Skills

Accounts Receivable

Accounts Payable

Data Entry

Communication

Organization

Tools

MYOB

Job description

Great Opportunity! Our client who is a reinforcement steel & construction supply business is seeking to appoint an Administrator at their facility in Melbourne's Northern Suburbs.

• Temp-to-perm
• Casual Rates with Full-time Hours
• Fantastic Company

Key Responsibilities:

Accounts Receivable (AR)

• Tracking client payments and sending payment reminders.
• Monitor aging accounts receivable reports to identify overdue invoices.
• Follow up with customers regarding outstanding balances via polite phone calls and email reminders.
• Investigate and resolve customer billing discrepancies or account queries.

Accounts Payable (AP)

• Processing supplier invoices. Receive, code, and verify supplier invoices against purchase orders (POs) or delivery receipts.
• Enter and upload supplier bills into the accounting software with correct tax codes (GST) and expense categories.
• respond to vendor inquiries regarding payment status and reconcile supplier monthly statements.
• Maintain neat digital filing systems for all paid invoices, receipts, and payment confirmations for tax compliance.

General Administration

• Filing and maintaining records.
• Manage incoming calls, greet occasional visitors, and direct inquiries to the appropriate team member.
• Assist with general data entry, updating client records, and maintaining clean data in the CRM or accounting system.
• Assisting with data entry and month-end accounting tasks as required.
• Provide general support to the wider team or management with scheduling, document scanning, and basic report formatting.

Experience Required:

• Previous experience in accounts receivable, accounts payable, or a similar accounts administration role.
• MYOB experience is preferred. However, training can be provided to the right candidate.
• Good attention to detail, organisational skills, and communication skills.
• Ability to work independently and manage day-to-day tasks efficiently.

Please note that you need to reside in Australia to be considered for this position.