Administrator

TRILITY; Gold Coast City; On-site; AUD 34,000 - 41,000; Part time

Benefits offered by this job

Competitive base salary and incentive

Superannuation after 2 years

Dynamic work culture

Paid parental leave

Headspace membership

Wellbeing program

Travel opportunities

Job summary

TRILITY is seeking a driven part-time Administrator to join its Modular Solutions team in Yatala, QLD. This 0.5 FTE role (20 hours per week) offers flexibility with hours across 3, 4, or 5 days, and focuses on procurement, document control and general administration to support Modular Solutions projects.

You will work with SAP, prepare invoices and variations, manage time entries, and assist with training and compliance.

Qualifications

• Minimum strong administration experience, preferably in project administration.
• Working knowledge of SAP highly regarded.
• Intermediate skills in Microsoft Office Suite.
• Excellent organisational, interpersonal, communication and time management skills.
• Ability to read & understand technical documents to determine project requirements.
• Ability to liaise with suppliers for equipment pricing and quotes.
• Ability to work well in a team environment.

Responsibilities

• The procurement of items for Modular Solutions projects, including liaising with suppliers, obtaining quotes, facilitating supplier setup in SAP, raising purchase orders in SAP, organising freight, receipting, and assisting account payable with the processing of invoices
• Office administration such as reception duties, housekeeping, maintaining coffee machine, and ordering consumables
• Assist with preparing project documentation such as client invoices and variations and submitting through client portals, and preparation of manuals and management plans where required
• Entry of time sheets into SAP for internal and external resources, and processing of external resource invoices
• Organising and booking training
• Ensure compliance with Modular Solutions policies and procedures

Skills

Administration

Time management

Communication

Interpersonal skills

Reading technical documents

Teamwork

Vendor liaison

Tools

SAP

Microsoft Office

Job description

TRILITY is seeking a driven part-time Administrator to join their Modular Solutions team in Yatala, QLD. This role will be working 20 hours a week (0.5 FTE) and the successful candidate can choose to split the hours between 3, 4 or 5 days per week.

The role

As an Administrator, you will be responsible for providing administration support for Modular Solutions' projects, including but not limited to procurement, document control and production, and other administration tasks as required. You will also be responsible for supporting the administration function of the overall Solutions team as required.

Key Responsibilities

• The procurement of items for Modular Solutions projects, including liaising with suppliers, obtaining quotes, facilitating supplier setup in SAP, raising purchase orders in SAP, organising freight, receipting, and assisting account payable with the processing of invoices
• Office administration such as reception duties, housekeeping, maintaining coffee machine, and ordering consumables
• Assist with preparing project documentation such as client invoices and variations and submitting through client portals, and preparation of manuals and management plans where required
• Entry of time sheets into SAP for internal and external resources, and processing of external resource invoices
• Organising and booking training
• Ensure compliance with Modular Solutions policies and procedures

The skills and experience you bring to the role

• Strong administration experience preferably in project administration
• Working knowledge of SAP highly regarded
• Intermediate skills in Microsoft Suite
• Excellent organisational, interpersonal, communication and time management skills
• Ability to read & understand technical documents to determine project requirements
• Ability to liaise with suppliers for equipment pricing and quotes
• Ability to work well in a team environment

Why TRILITY?

TRILITY is an established industry leader, solely dedicated to the delivery of water, wastewater and reuse solutions across New Zealand and Australia' municipal, industrial and resource sectors. This leadership draws on more than 35 years' experience of providing high-quality solutions for our public and private sector clients, including financing, design and construction, operations and maintenance, asset management, utility services, and equipment solutions. Our capabilities span the full life cycle of water, delivering services to millions of people every day.

What we have to offer you?

• Competitive base salary + incentive + additional super after 2 years service
• A dynamic and positive work culture, where hard work is recognised
• Paid parental leave + ability to purchase additional leave
• Reward and recognition program - receive payment for excellence and years of service
• Wellbeing program including an employee assistance program, a free membership to Headspace and discounted wellness products
• Interesting and varied work and the opportunity to travel across SA and other states on a regularly basis

TRILITY is an Equal Employment Opportunity employer who seeks to increase the diversity of its workforce. We encourage people from any background/culture, age, gender, sexual orientation, or people with an impairment to apply for this role. TRILITY is also a WORK180 endorsed employer for women - find out more at https://work180.com/en-au/for-women/employer/trility-pty-ltdWhy us?