Administrator

Downer; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Inclusive team environment

Learning and career development

Career pathways in project support

Job summary

Downer is seeking a proactive Administrator to support project delivery. You will handle timesheet processing, financial administration and document control within an engineering environment.

This 14-month mat leave cover role offers exposure to multiple project teams and opportunities for career development within a supportive setting. You’ll work closely with the Engineering Delivery Manager and broader project teams to ensure accurate and timely administration.

Qualifications

• Certificate in Business Administration, Business Services or a related qualification preferred.
• Previous experience in administration, project support, finance administration or office support roles.
• Experience with timesheet processing or payroll administration highly regarded.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Excellent attention to detail and data entry accuracy.
• Strong communication and stakeholder engagement skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Processing employee and contractor timesheets accurately and within payroll deadlines.
• Maintaining timesheet registers and following up outstanding approvals.
• Raising purchase requisitions, invoices and supporting month end commercial processes.
• Assisting with project setup administration and cost tracking activities.
• Supporting document control processes including document registers, filing and revision control.
• Preparing reports, spreadsheets and meeting documentation.
• Providing general administration support to engineering and project teams.

Skills

MS Office Suite

Timesheet processing

Attention to detail

Stakeholder mgmt

Education

Certificate in Business Administration/Business Services or related

Tools

JDE

Oracle

SAP

Job description

The opportunity

We are seeking a motivated and detail-oriented Administrator to join our team. Reporting to the Engineering Delivery Manager, you will play a key role in supporting project delivery through accurate timesheet processing, project administration, document control and commercial administration activities.

This is an excellent opportunity for someone looking to expand their career within a supportive engineering and project environment. You will gain exposure to a broad range of administrative functions while working closely with project teams across the business.

Please note this is a 14-month mat leave cover opportunity with the potential for extension pending business requirements.

Key responsibilities will include:

• Processing employee and contractor timesheets accurately and within payroll deadlines
• Maintaining timesheet registers and following up outstanding approvals
• Raising purchase requisitions, invoices and supporting month end commercial processes
• Assisting with project setup administration and cost tracking activities
• Supporting document control processes including document registers, filing and revision control
• Preparing reports, spreadsheets and meeting documentation
• Providing general administration support to engineering and project teams

What we're looking for

You will be a proactive and organised administrator who enjoys working in a collaborative environment and takes pride in delivering accurate, high quality work.

To be successful in this role, you will have:

• Certificate in Business Administration, Business Services or a related qualification preferred
• Previous experience in administration, project support, finance administration or office support roles
• Experience with timesheet processing or payroll administration highly regarded
• Strong Microsoft Office skills, particularly Excel, Outlook and Word
• Excellent attention to detail and data entry accuracy
• Strong communication and stakeholder engagement skills
• The ability to manage multiple priorities and meet deadlines

Experience within engineering, construction, mining, professional services or project based environments will be highly regarded. Familiarity with ERP systems such as JDE, Oracle or SAP is also advantageous.

What we offer

At Downer, we offer:

• A supportive and inclusive team environment
• Opportunities for ongoing learning and career development
• Exposure to a range of project administration disciplines including commercial administration and document control
• The opportunity to build a career pathway into Senior Project Administrator, Commercial Administrator, Document Controller, Project Controls Administrator or Project Support Officer roles

About Energy & Utilities

Energy & Utilities delivers end to end engineering, construction, maintenance and asset management services to customers across Australia and New Zealand. We support our customers through the full lifecycle of their assets while helping to enable the energy transition and deliver essential infrastructure for communities.

At Downer, we are committed to creating a diverse and inclusive workplace where everyone feels valued, respected and empowered to succeed. We welcome applications from people of all backgrounds and encourage Aboriginal and Torres Strait Islander peoples, women, culturally diverse candidates and people with disability to apply.

Downer Group is an equal opportunity employer committed to fostering a diverse, equitable and inclusive workplace.

Please note that Downer does not accept unsolicited resumes, fees or costs from recruitment agencies, search firms or labour hire companies. Unsolicited resumes sent to Downer or its employees will become the property of Downer and Downer will not be liable for any associated fees or costs.