Administrator AP & Receipting

Downer; Milton; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

6-month contract

Development opportunities

ASX-listed organisation

Job summary

Downer invites applications for an Accounts Payable & Receipting Administrator on a 6-month contract in our Energy & Utilities Support Services Hub. You will verify invoices, manage goods receipts and receipting, and liaise with project teams to ensure timely processing within defined SLAs.

The role reports to the Accounts Payable & Receipting Team Lead and suits detail-focused individuals who excel in a fast-paced finance environment with strong stakeholder collaboration.

Qualifications

• Experience in Accounts Payable, invoice processing and financial administration.
• Knowledge of purchase order matching, invoice validation and goods receipting processes.
• Strong attention to detail and accuracy in financial transactions.
• Excellent communication and stakeholder management skills.
• Intermediate Microsoft Excel skills and understanding of audits and controls.

Responsibilities

• Validate supplier invoices against purchase orders and supporting docs; resolve discrepancies.
• Process goods receipting in the ERP system and obtain confirmations before processing.
• Manage AP and receipting requests via ServiceNow within service levels.
• Liaise with Site Coordinators, Project Teams, Procurement and Finance to resolve issues.
• Maintain accurate financial records and supporting docs for compliance/audit.

Skills

Accounts Payable

Invoice processing

Goods receipting

ServiceNow

JDEGS

Stakeholder management

Excel

ERP experience

Tools

JDEGS

ServiceNow

Excel

Job description

Join Downer's Support Services Hub as an Accounts Payable & Receipting Administrator on a 6-month contract and play a key role in ensuring the accurate processing of invoices and receipting activities that support critical Energy & Utilities operations.

Work within a collaborative team environment whilst gaining exposure to a large-scale, national business, with access to development opportunities, employee benefits and the stability of a Tier 1 ASX-listed organisation.

Accounts Payable & Receipting Administrator (6-Month Contract)

The Opportunity

An exciting opportunity exists for an Accounts Payable & Receipting Administrator to join Downer's Energy & Utilities business within our centralised Support Services Hub on a 6-month contract. Reporting to the Accounts Payable & Receipting Team Lead, this role plays an integral part in supporting operational and project teams by ensuring invoices, purchase orders and goods receipting activities are processed accurately and efficiently. This opportunity is ideal for someone who enjoys working in a fast-paced environment, has a keen eye for detail and takes pride in delivering accurate financial administration and outstanding stakeholder support.

What You'll Do

• Validate supplier invoices against purchase orders and supporting documentation, investigating and resolving discrepancies where required.
• Process goods receipting activities within JDEGS, ensuring receipt confirmations are obtained from operational teams before processing.
• Manage Accounts Payable and receipting requests through ServiceNow, ensuring requests are actioned within agreed service levels.
• Liaise with Site Coordinators, Project Teams, Procurement and Finance stakeholders to resolve invoicing and receipting issues.
• Maintain accurate financial records and supporting documentation to meet compliance and audit requirements.

What We Offer

• Secure a 6-month contract opportunity within Downer's Energy & Utilities business.
• Join a supportive and collaborative team environment committed to continuous improvement and service excellence.
• The scale, stability and career pathways available through a Tier 1 ASX-listed organisation with diverse operations across Australia and New Zealand.

What We're Looking For

We're seeking a highly organised and detail-focused professional who enjoys working collaboratively and thrives in a process-driven environment.

• Experience in Accounts Payable, invoice processing, financial administration or similar finance support roles.
• Knowledge of purchase order matching, invoice validation and goods receipting processes within an ERP system (JDEGS experience highly regarded).
• Strong attention to detail and ability to accurately process financial transactions and maintain records.
• Excellent communication and stakeholder management skills, with the ability to resolve invoice and receipting queries effectively.
• Intermediate Microsoft Excel skills and an understanding of financial controls, compliance requirements and audit processes.

About Energy & Utilities

Downer's Energy & Utilities business unit is an integrated trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today's critical assets and networks, delivering complete services across the water, electricity, telecommunications, industrial and power generation sectors. Our expertise spans in-house technical smarts, specialist engineering, integrated OEM partners, and dedicated crews of qualified tradespeople.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.