Administrative Support Specialist — Hybrid & Meaningful Impact

Country Fire Authority (CFA); Barwon Downs; Hybrid; AUD 65,000 - 70,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

Country Fire Authority (CFA) in Barwon Downs, VIC, is seeking an administrative professional for a full-time fixed-term role to 12 February 2027. You will provide efficient support in a fast-paced environment, handle diaries, travel, and meetings, and ensure accurate records and documents.

The successful candidate will bring strong administration skills, MS Office and databases experience, stakeholder engagement, and a professional approach to drafting letters, memos, and reports.

Qualifications

• Relevant administration skills and experience.
• Excellent computer literacy incl. MS Office and databases; SAP highly regarded.
• Strong interpersonal and stakeholder relationship skills.
• Good communication and customer service abilities.
• Excellent organisational and time-management skills.
• Ability to work independently and in a team.
• Ability to draft professional documents and reports.

Responsibilities

• Manage administrative tasks efficiently, prioritising issues as required.
• Deliver high-quality customer service to internal and external clients, including drafting correspondence and communications.
• Build and maintain cooperative relationships with stakeholders for timely handling of matters.
• Prepare and manage documents such as letters, memos, presentations, reports, minutes, and briefing notes.
• Collate information, conduct research, and support data management activities.
• Coordinate diaries, travel, and meeting schedules, including agenda prep and minute-taking.
• Maintain records, databases and filing systems, including electronic administration.
• Undertake basic financial tasks, including purchase orders, ensuring CFA standards.
• Procure stationery and other required goods.

Skills

Administration

MS Office

Databases

Interpersonal

Communication

Time Management

Teamwork

Drafting Docs

Tools

SAP

Job description

Country Fire Authority (CFA) in Barwon Downs, VIC, is seeking an administrative professional for a full-time fixed-term role to 12 February 2027. You will provide efficient support in a fast-paced environment, handle diaries, travel, and meetings, and ensure accurate records and documents.

The successful candidate will bring strong administration skills, MS Office and databases experience, stakeholder engagement, and a professional approach to drafting letters, memos, and reports.