Administrative Specialist - Customer & Inventory Ops

Sime Darby; Toowoomba Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and security

Training & Career Development

Parental Leave

Job summary

Hastings Deering (Australia) Ltd. is hiring an Administrator for its Toowoomba team. This permanent full-time role, Monday to Friday, focuses on delivering high-quality admin support, customer service, data entry, and back-office processes to keep operations running smoothly.

You will work with MS Office, ERP systems including Microsoft Dynamics and AX, and collaborate with multiple departments to ensure accurate records and timely information flow.

Qualifications

• Proven administrative work history with demonstrable experience.
• Strong focus on teamwork and customer service delivery.
• Efficient data entry skills and high attention to detail are essential.
• Ability to work with management and staff to deliver required outcomes.
• Effective time management and strong verbal/written communication skills.
• Ability to show initiative, solve problems and make decisions.

Responsibilities

• Build and maintain strong relationships with key customer accounts and deliver excellent service.
• Process credit returns, COD transactions, and customer credits accurately.
• Maintain cash sales records and manage non-trade purchase orders.
• Coordinate and manage parts backorders with timely communication.
• Support inventory management and parts tracking through internal systems.
• Monitor orders, stock levels and transactions for accuracy and efficiency.
• Liaise with customers, suppliers and internal departments to ensure smooth operations.
• Provide general administrative and operational support.

Skills

Administrative experience

Customer service

Data entry

MS Office

ERP systems

AX familiarity

Education

Business/Office Administration

Tools

Microsoft Dynamics

AX Business Systems

Job description

Hastings Deering (Australia) Ltd. is hiring an Administrator for its Toowoomba team. This permanent full-time role, Monday to Friday, focuses on delivering high-quality admin support, customer service, data entry, and back-office processes to keep operations running smoothly.

You will work with MS Office, ERP systems including Microsoft Dynamics and AX, and collaborate with multiple departments to ensure accurate records and timely information flow.