Administrative Officer - Rangeville State School

Queensland Department of Education; Toowoomba Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Rangeville State School within Queensland Department of Education seeks an capable administrative officer to support the Principal and Business Manager. You will manage reception, calls, emails, appointments and student records, including enrolments and OneSchool data, ensuring accuracy and privacy.

You'll also assist with staff administration, timesheets, leave, rosters and relief, process payments and invoices, and prepare reports and correspondence, maintaining professional communication with

Qualifications

• Experience in school administration or general office support.
• Ability to manage multiple tasks with attention to detail.
• Strong communication and confidentiality.

Responsibilities

• Provide administrative support to the Principal and Business Manager.
• Manage reception, phone calls, emails, appointments and general enquiries.
• Maintain accurate student and school records, including enrolments and OneSchool data.
• Support staff administration, including timesheets, leave, rosters and relief arrangements.
• Process payments, receipts, banking, invoices and other day-to-day financial tasks.
• Prepare correspondence, reports, minutes, newsletters, forms and other school documents.
• Communicate professionally with students, parents, staff and community members.
• Assist with school maintenance, safety checks, facility hire and stock management.
• Maintain office resources, equipment, keys, timetables and Blue Card records.
• Provide executive and general administrative support as required.
• Follow school policies, procedures and established processes while maintaining confidentiality and professionalism.

Skills

Administrative support

Reception management

Communication

Confidentiality

Tools

OneSchool

Microsoft Office

Job description

Queensland Department of Education – Rangeville QLD

Rangeville State School - a vibrant, inclusive learning community where every child is encouraged to grow, achieve and thrive.

Rangeville is proud to be recognised as a School of Musical Excellence, reflecting our long-standing commitment to high-quality music education and the outstanding achievements of our young musicians. Each year we are honoured to host the Toowoomba State Honours Ensemble Program, bringing together talented students from across the region to learn, perform and be inspired by leading educators and professional artists.

Our school offers strong academic programs, a deep commitment to wellbeing, and rich opportunities across the arts, sport and leadership. Our students are curious, capable and kind, supported each day by dedicated staff who bring expertise, care and a belief in the potential of every learner.

We value our partnerships with families and the wider community, knowing that education is strongest when we work together.

Your opportunity:

Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Responsibilities:

• Provide administrative support to the Principal and Business Manager.
• Manage reception, phone calls, emails, appointments and general enquiries.
• Maintain accurate student and school records, including enrolments and OneSchool data.
• Support staff administration, including timesheets, leave, rosters and relief arrangements.
• Process payments, receipts, banking, invoices and other day-to-day financial tasks.
• Prepare correspondence, reports, minutes, newsletters, forms and other school documents.
• Communicate professionally with students, parents, staff and community members.
• Assist with school maintenance, safety checks, facility hire and stock management.
• Maintain office resources, equipment, keys, timetables and Blue Card records.
• Provide executive and general administrative support as required.
• Follow school policies, procedures and established processes while maintaining confidentiality and professionalism.

Please refer to the Role Description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.