Business Manager - Glenden State School

Queensland Department of Education; Glenden; On-site; AUD 90,000 - 120,000; Part time

Job summary

Queensland Department of Education is seeking a part-time Business Manager for Glenden State School. You will provide corporate, administrative, HR, financial and facilities support to the Principal, supervising staff and managing budgets and records.

You will work within defined guidelines to deliver solutions to stakeholders on HR, finance and facilities issues, autonomously prioritising work with guidance from the Principal.

Qualifications

• HR management and workforce processes
• Budgeting and financial administration
• Facilities and technology management
• Supervision of support staff
• Policy compliance and governance understanding

Responsibilities

• Operate day-to-day office procedures within school policies and manage school records.
• Supervise school support staff, monitor workloads and performance with Principal guidance.
• Oversee recruitment, induction and training of school staff and payroll processes.
• Support budget preparation and day-to-day financial matters including accounts and reconciliations.
• Coordinate resources, assets, facilities, and technology; arrange maintenance as needed.

Job description

Queensland Department of Education – Queensland

The Business Manager provides corporate, administrative, HR, financial and facilities support to the Principal at Glenden State School, including supervising support staff,managing recruitment and workforce processes, administering budgets and financial transactions, coordinating facilities and technology, and maintaining school records andreporting systems.

The role also manages competing priorities, supports school communications and newsletters, advises stakeholders on operational issues, andidentifies process improvements while ensuring services comply with departmental policies, legislation and governance requirements. This position is being offered in a TemporaryPart-Time capacity (0.60FTE), 43.5 hours per fortnight.

About us:

Glenden State School offers a unique opportunity to make a genuine difference within a welcoming, close-knit school community. As a small school, we pride ourselves on knowing every student and family and providing personalised support that helps each learner thrive.

Located in the friendly rural township of Glenden, the school offers the chance to enjoy a relaxed lifestyle, a strong sense of community and easy access to the natural beauty and outdoor experiences of Central Queensland. Staff benefit from supportive colleagues, meaningful connections with students and families, and opportunities to contribute to the future direction of the school.

If you are looking for a rewarding role where your skills, ideas and commitment will be valued—and where you can see the impact of your work every day—Glenden State School may be the place for you.

Your opportunity:

As the Business Manager you will be responsible for the effective and efficient administrative management of the school by providing corporate services and administrative support to the Principal.

You will work within well-defined guidelines to provide advice and offer solutions to key stakeholders (external and internal) on business related problems (e.g. human resources, finance and facilities management), and have responsibility for autonomously delivering on priorities, seeking expert advice, adapting processes, problem solving and providing solutions according to clear outcomes, with regular guidance by the Principal.

Responsibilities include, but are not limited to:

• Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration); and utilise information and management systems (e.g. OneSchool) to support effective and efficient reporting and administration.


• Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Principal for any difficult performance management situations); identifying workforce capability requirements; and role modelling performance standards.


• Oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff; and organise, undertake and coordinate the recruitment, induction and training of school support staff.


• Assist the Principal with the preparation of the school budget and administer day to day financial matters (i.e. accounts payable/receivable, corporate card monitoring, reconciliations, banking). Input and export data to/from OneSchool for the Principal, to assist with budgeting and financial management.


• Assist the Principal with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.


• Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.


• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.


• Prioritise and manage competing tasks and priorities in a sometimes unpredictable environment, address enquiries that may be less routine in nature, adapt to new systems and explore the best course of action to optimise change (in conjunction with the Principal).

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.