Administrative Officer - Pittsworth State High School

Queensland Department of Education; Pittsworth; On-site; AUD 55,000 - 75,000; Full time

Job summary

Pittsworth State High School in the Darling Downs invites applications for an Administrative Officer to provide essential administrative and financial support, helping day-to-day operations run smoothly for students, staff, parents and the wider community.

Responsibilities include reception and enquiries, processing timesheets and leave, rosters, school records, coordinating maintenance and stock takes, preparing minutes, reports and newsletters, and handling day-to-day financial transactions

Responsibilities

• Reception and counter enquiries, appointments, correspondence, mail processing and maintaining student and school records.
• Process timesheets, leave applications and rosters; assist with relief arrangements and coordinating student transport for school activities.
• Process day-to-day financial transactions, including payments, orders, receipting, banking, invoice reconciliation and overdue payment follow-ups, entering and exporting financial information through OneSchool.
• Assist with school operations by coordinating maintenance and safety inspections, managing facility hire bookings, conducting stocktakes and preparing meeting minutes, reports, newsletters, school documents and correspondence.

Job description

Administrative Officer - Pittsworth State High School

Queensland Department of Education – Darling Downs QLD

Join the team at Pittsworth State High School as an Administrative Officer, providing essential administrative and financial support to assist with the smooth day-to-day operations of the school.

This role offers the opportunity to work in a supportive school environment, delivering quality service to students, staff, parents and the wider community.

About us:

Pittsworth State High School is a co-educational secondary school located in Pittsworth on the Darling Downs, approximately 40 kilometres west of Toowoomba.

Guided by its vision of “Shaping Futures”, the school has a strong reputation for academic achievement and offers students a broad range of learning opportunities, including academic studies, school-based apprenticeships and vocational training.

With a focus on preparing young people for further education, training and employment, Pittsworth State High School is committed to helping students achieve their future goals.

Your opportunity:

• Communicate with parents, students, staff and community members, providing information and assistance in accordance with school policies and Principal directives, while independently organising daily tasks within established guidelines.
• Contribute to the efficient and effective operation and environment of the school by providing administration support and functions.
• Carry out routine administrative duties as directed by the Principal or Business Manager, including reception, telephone and counter enquiries, appointments, correspondence, mail processing and maintaining student and school records.
• Provide administrative support to school staff by processing timesheets, leave applications and rosters, assisting with approved relief arrangements and coordinating student transport for school activities.
• Process day-to-day financial transactions, including payments, orders, receipting, banking, invoice reconciliation and overdue payment follow-ups, as well as entering and exporting financial information through OneSchool.
• Assist with school operations by coordinating maintenance and safety inspections, managing facility hire bookings, conducting stocktakes and preparing meeting minutes, reports, newsletters, school documents and correspondence.

Please view the role description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.