Administrative Officer | Eso4

Catholic Education South Australia; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Mercedes College in Springfield, South Australia, seeks an experienced Administrative Officer (ESO4) to support the Head of Junior School and senior leaders with high-quality admin, reception and project coordination. The role offers 37.5 hours per week across 41 weeks, permanent tenure, and the opportunity to contribute to a welcoming, values-driven College community.

You will manage calendars, prepare reports, support attendance and family communications, assist with budgeting and events, and

Qualifications

• Applicants must hold, or be willing to obtain, a Diploma in Administration, Business, Marketing or related discipline, or equivalent demonstrated experience.
• Current First Aid Certificate (HLTAID012).
• Current Working with Children Check (WWCC).
• RRHAN-EC Fundamentals and Masterclass training, including refresher training as required.

Responsibilities

• Provide advanced administrative and operational support to College leaders including the Head of Junior School.
• Undertake routine organisational activities including calendar/diary management, meeting and appointment coordination.
• Deliver professional and welcoming reception services to students, families, visitors and staff.
• Prepare and coordinate correspondence, reports, presentations, meeting documentation (agendas and minutes) and other College communications.
• Support student administration processes, including attendance management, student record maintenance and family communication.
• Assist with reporting, budgeting, purchasing, planning activities and general office administration.
• Coordinate and support College events, projects, operational initiatives and community activities.
• Provide administrative support across the College as required to ensure effective day-to-day operations.

Skills

Organisational skills

Calendar management

Reception experience

Communication

Attention to detail

Discretion

Relationship building

Customer service

Education

Diploma in Administration

First Aid Certificate

WWCC (Working with Children Check)

RRHAN-EC training

Tools

Student management systems

Education software platforms

Job description

Are you a highly organised administrator who enjoys supporting students, families and staff while contributing to a flourishing College community? Mercedes College is seeking an experienced and approachable Administrative Officer (ESO4) to join our Administration l team. This is an exciting opportunity for a capable administrator who thrives in a dynamic and fast-paced environment, enjoys building positive relationships, and delivering exceptional administrative and customer service support. This opportunity offers: Permanent ESO4 position under the South Australian Catholic Schools Enterprise Agreement 37.5 hours per week across 41 weeks of the year A diverse role combining reception, executive administrative support and operational coordination The opportunity to work closely with students, families/caregivers, community and College leadership About Us Mercedes College is a Catholic co-educational Reception to Year 12 International Baccalaureate World School in the Mercy tradition, located in Springfield, South Australia. Driven by our vision to be a sustainable, internationally minded, world-class school, we develop creative and critical thinkers who become leaders, for life. Our community is defined by belonging, high expectations and genuine relationships, and we live our Mercy Values of Compassion, Loyalty, Justice, Integrity, Responsibility and Mutual Respect in the way we work and interact with students, families and each other. About the Role The Administrative Officer is a pivotal member of the Administration team who serves as a key point of contact for students, families, community and staff. You will provide high-quality administrative, reception and operational support that contributes to the smooth day-to-day running of the College’s offices and provide direct executive administrative support to the Head of Junior School and other leadership staff. This role is ideal for an experienced administrator who enjoys variety, takes pride in being highly organised and can confidently manage competing priorities while maintaining strong attention to detail. For further details, please refer to the Position Information Document. Key responsibilities include: Providing advanced administrative and operational support to College leaders including the Head of Junior School Undertake routine organisational activities including calendar/diary management, meeting and appointment coordination. Delivering professional and welcoming reception services to students, families, visitors and staff. Preparing and coordinating correspondence, reports, presentations, meeting documentation (agendas and minutes) and other College communications. Supporting student administration processes, including attendance management, student record maintenance and family communication. Assisting with reporting, budgeting, purchasing, planning activities and general office administration. Coordinating and supporting College events, projects, operational initiatives and community activities. Providing administrative support across the College as required to ensure effective day-to-day operations. This role requires flexibility to undertake occasional work outside standard hours to support College events, activities and community functions. About You You are a calm, capable and dependable administrator who enjoys working with students, families and staff and contributing to a positive and professional workplace culture. You: Have proven experience in an administrative or reception role, including supporting senior leaders. Are highly organised and able to manage multiple priorities and competing deadlines. Build positive and professional relationships with students, families and colleagues. Communicate confidently, professionally and with discretion. Demonstrate exceptional attention to detail and sound judgement. Support and uphold the Catholic ethos and Mercy tradition of the College. Highly Regarded Experience working within a school or educational environment. Experience using student management systems and education-based software platforms. Experience supporting events, projects and operational initiatives. First Aid experience and confidence working within a student-centred environment. Qualifications and Training Applicants must hold, or be willing to obtain: A Diploma in Administration, Business, Marketing or a related discipline, or equivalent demonstrated experience. Current First Aid Certificate (HLTAID012). Current Working with Children Check (WWCC). RRHAN-EC Fundamentals and Masterclass training, including refresher training as required.