Administrative Officer

Entree Recruitment; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

WFH up to 1 day/week after probation

Active social club

Modern offices with on-site parking

Job summary

AISSA, the Association of Independent Schools of South Australia, is seeking an Administrative Officer to support the Head of Legal Services, Head of Workplace and Human Relations and the Head of Policy, Funding & Compliance. This permanent, full-time role is located in Unley with on-site parking and a focus on confidential and efficient administration.

Join a caring, purpose-driven organisation committed to its team and member schools, offering professional development and a pathway to impact

Qualifications

• Previous success in a supportive administration role.
• Strong verbal and written communication skills.
• Strong organisational skills with the ability to work autonomously.
• Ability to prioritise tasks and meet competing deadlines.
• Outstanding attention to detail.
• Ability to maintain strict discretion and confidentiality.
• Proficient in Microsoft Office Suite and demonstrated CRM experience.
• Experience using Microsoft suite, HubSpot, Sharepoint, Adobe Acrobat, Zoom and Teams would be advantageous.

Responsibilities

• Provide scheduling and calendar support to senior staff.
• Action incoming calls by scheduling times for consultation.
• Provide administration support as required.
• Transcribe from audio dictation.
• Provide effective document and records management.
• Attend to telephone enquiries.
• Collaborate with the wider administration team to ensure smooth office operations.
• Contribute to change management strategies.

Skills

Verbal communication

Written communication

Organisation

Autonomy

Prioritisation

Attention to detail

Discretion

MS Office

CRM experience

Verbal & written communication

Tools

HubSpot

SharePoint

Adobe Acrobat

Zoom

Teams

MS Office (Excel/Outlook)

Job description

Permanent full-time role | Located in Unley | On-site parking provided

Assist senior staff to provide efficient & effective support to member schools

Caring & purpose-driven organisation committed to their team & members

About the Company

The Association of Independent Schools of South Australia (AISSA) is a member organisation which represents all Independent Schools in South Australia. The AISSA leads, supports, represents and advocates for the Independent sector to enhance the success, sustainability and strength of its member schools. Governed by a board of people that are actively working in schools, the AISSA is driven by continuous improvement, exceptional service and commitment to make a positive impact.

About the Role

As the Administrative Officer, you will provide administrative support to the Head of Legal Services, the Head of Workplace and Human Relations and the Head of Policy, Funding & Compliance. As part of this role, you will build your understanding of key stakeholders within the network of schools, the AISSA Board and the individual identities of the schools to provide effective and reflective support.

Duties

Provide scheduling and calendar support to senior staff

Action incoming calls by scheduling times for consultation

Provide administration support as required

Transcribe from audio dictation

Provide effective document and records management

Attend to telephone enquiries

Collaborate with the wider administration team to ensure smooth office operations

Contribute to change management strategies

Skills & Experience

Previous success in a supportive administration role

Strong verbal and written communication skills

Strong organisational skills with the ability to work autonomously

Ability to prioritise tasks and meet competing deadlines

Outstanding attention to detail

Ability to maintain strict discretion and confidentiality

Proficient in Microsoft Office Suite and demonstrated CRM experience

Experience using Microsoft suite, HubSpot, Sharepoint, Adobe Acrobat, Zoom and Teams would be advantageous

Join a service and people-focused team, supporting a diverse network of member schools and making a meaningful impact

Opportunity to work from home up to one day per week, by mutual agreement, following completion of probation period

Active social club with regular activities

Join an engaged, caring and supportive team

Become part of an organisation that supports professional learning and development opportunities

Be a proud member of an organisation that leads change through their validated Stretch Reconciliation Action Plan

Modern office space on the city fringe with onsite car parking