Administrative Manager

Homebuilders IQ; City Of Stirling; On-site; AUD 70,000 - 100,000; Full time

Job summary

Homebuilders IQ is seeking an experienced Administration Manager to join our growing team in Western Australia. The role centers on owning client administration through pre-construction milestones, coordinating with drafting and engineering consultants, and ensuring timely progress from sign-up to slab down.

You will liaise with clients, manage finance approvals and council/developer requirements, and identify opportunities to streamline processes while supporting the sales function.

Qualifications

• Previous administration experience within the residential building industry.
• Strong understanding of the pre-construction process.
• Excellent organisational and time management skills.
• Exceptional communication and customer service skills.
• Ability to manage multiple files with attention to detail.
• Proactive attitude and ability to work independently.
• Prestart consultant or similar looking to step up.

Responsibilities

• Managing all client administration from sign-up through to slab down.
• Liaising with clients throughout the pre-construction process.
• Coordinating drafting, engineering, energy assessments and other consultants.
• Managing finance approvals, council and developer requirements.
• Following up outstanding documentation and approvals.
• Maintaining accurate records and ensuring milestones are achieved.
• Working closely with our sales team and external stakeholders to keep files progressing.
• Identifying opportunities to improve systems and processes.

Skills

Administration experience

Pre-construction knowledge

Organisational skills

Communication skills

Time management

Independent worker

Proactive attitude

Prestart consultant background

Job description

Homebuilders IQ is looking for an experienced Administration Manager to join our growing team.

This is a fantastic opportunity for someone with a strong background in the residential building industry who enjoys taking ownership, thrives in a fast-paced environment, and is passionate about delivering an exceptional client experience.

About the Role

**MUST HAVE BUILDING INDUSTRY ADMIN EXPERIENCE CONSISTING OF THE FOLLOWING TASKS/ACTIVITIES**

You will be responsible for managing client files from the initial sign-up through to slab down, ensuring every stage of the pre-construction process is completed accurately and on time.

Your responsibilities will include:

• Managing all client administration from sign-up through to slab down.
• Liaising with clients throughout the pre-construction process.
• Coordinating drafting, engineering, energy assessments and other consultants.
• Managing finance approvals, council and developer requirements.
• Following up outstanding documentation and approvals.
• Maintaining accurate records and ensuring all milestones are achieved.
• Working closely with our sales team and external stakeholders to keep files progressing.
• Identifying opportunities to improve systems and processes.

About You

To be successful in this role you will have:

• Previous administration experience within the residential building industry.
• A strong understanding of the pre-construction process.
• Excellent organisational and time management skills.
• Exceptional communication and customer service skills.
• The ability to manage multiple files while maintaining attention to detail.
• A proactive attitude and the ability to work independently.
• A prestart consultant or similar looking to step up

Why Join Homebuilders IQ?

• Join a respected and growing company.
• Work in a supportive, high-performing team.
• Have the opportunity to make a genuine impact on our operations.
• Competitive salary based on experience.
• Long-term career growth opportunities.

If you're an experienced Administration Manager looking for your next challenge, we'd love to hear from you.