Administrative & Executive Support

Federal Government client (agency undisclosed); Canberra; Presencial; AUD 83.000 - 118.000; Jornada completa

Descripción de la vacante

Federal Government client (agency undisclosed) in ACT seeks an Administrative & Executive Support professional to sustain accurate administration within a sensitive environment. You will manage records, inboxes, documents, meetings and briefing material, while handling confidential information with care.

You will coordinate calendars, travel, meetings and internal communications, contributing to branch deadlines and reporting. Onsite only, NV1 clearance required, full-time start soon.

Formación

• Broad administrative or executive support experience in a structured organisation.
• Ability to manage records, inboxes, registers and competing tasks accurately.
• Prepare professional correspondence, presentations, briefings and meeting material.
• Coordinate meetings, calendars, minutes, actions and follow-up.
• Organise business travel and manage changing priorities
• Handle confidential information with care and discretion.
• Work within established legislation, policies and decision-making processes.
• Must be an Australian citizen and hold a current NV1 clearance or above.

Responsabilidades

• Maintain accurate records, data and information.
• Monitor team inboxes and coordinate routine enquiries.
• Prepare and format correspondence, documents and presentations.
• Schedule meetings, coordinate calendars and prepare agendas.
• Prepare briefing material, summaries and meeting packs.
• Take minutes, record actions and track follow-up tasks.
• Organise domestic and international travel.
• Support branch deadlines, workflows and reporting.
• Maintain registers, filing systems and task lists.
• Coordinate internal meetings and small events.
• Improve administrative templates, processes and SOPs.

Conocimientos

Administrative support

Record management

Prepare docs

Meeting coordination

Travel arrangement

Confidential handling

Legislation compliance

Australian citizenship

NV1 clearance

Descripción del empleo

Administrative & Executive Support - Defence & Regulatory

Location: ACT

Contract: Labour-hire contract to 12 April 2027

Pay: $72.80 p/h including super

Work type: Full-time

Work arrangement: Onsite only - no remote work

Clearance: Must hold a current NV1 clearance or above

Start: As soon as practicable, subject to candidate availability, onboarding and any applicable notice period

About the Role

This role supports branches and an executive office within a sensitive Federal Government environment. You will keep routine and moderately complex administration moving accurately and on time. You will manage records, inboxes, documents, meetings, briefing material, travel and follow-up actions. You will work under general direction and handle confidential information with care.

What You'll Be Doing

• Maintain accurate records, data and information
• Monitor team inboxes and coordinate routine enquiries
• Prepare and format correspondence, documents and presentations
• Schedule meetings, coordinate calendars and prepare agendas
• Prepare briefing material, summaries and meeting packs
• Take minutes, record actions and track follow-up tasks
• Organise domestic and international travel
• Support branch deadlines, workflows and reporting
• Maintain registers, filing systems and task lists
• Coordinate internal meetings and small events
• Improve administrative templates, processes and SOPs

What You Bring (Essential Criteria)

• You've provided broad administrative or executive support in a structured organisation
• You can manage records, inboxes, registers and competing administrative tasks accurately
• You can prepare professional correspondence, presentations, briefings and meeting material
• You've coordinated meetings, calendars, minutes, actions and follow-up
• You've organised business travel and managed changing priorities
• You handle confidential and sensitive information with care
• You can work within established legislation, policies and decision-making processes
• You're an Australian citizen
• You must hold a current NV1 clearance or above

Nice to Have (Desirable Criteria)

• Experience supporting an Executive Office, SES or senior branch leadership
• Experience in a sensitive Commonwealth regulatory, Defence or national security environment
• Experience improving administrative processes, templates or SOPs