Administrative Coordinator/Officer - Level 4 General Medicine

Sydney Children's Hospitals Network; Sydney; On-site; AUD 78,000 - 80,000; Full time

Benefits offered by this job

Flexible work

Salary packaging

Meal entertainment benefits

ACcrued days off

Fitness passport

Employee assistance program

Job summary

The Sydney Children’s Hospitals Network is seeking an experienced Administrative Officer/Coordinator to support the Department of General Medicine at Westmead. You will manage day-to-day operations, supervise administration staff, and partner with senior clinicians to deliver high-quality care for children and families.

This permanent, full-time role offers a base salary in the range of AU$78,183.85 to AU$79,973.57 plus superannuation and benefits, with a 38-hour week.

Responsibilities

• Provide day-to-day management and supervision for General Medicine admin staff
• Support Head of Department and Nurse Manager to ensure high-quality Administration services
• Administrative support to General Medicine Staff Specialists with clinical, academic and research responsibilities
• Coordinate administrative tasks related to Visiting Medical Officers and employment matters

Job description

Employment Type: Permanent Full Time

Position Classification: Admin Off Lvl 4

Remuneration: 78183.85 - 79973.57 full-time equivalent base salary range (+12% super + 17.5% leave loading and salary packaging)

Hours Per Week: 38

Requisition ID: REQ702805

Location: Westmead

Applications Close: Midnight on 8 November 2026

For role related queries or questions contact Christine Lau on [e-mail]

At the Sydney Children's Hospitals Network, every role helps children and young people live their healthiest lives. As the largest paediatric health service in Australia, we care for thousands of children each year, in hospital and at home. Our people are united by compassion, collaboration and excellence in care.

The Administrative Officer/Coordinator provides administrative management and support for the Department of General Medicine in CHW, working together with, and coordinating management of a small administrative team. The position directly supports the Head of Department and involves high level problem solving and interpersonal skills with an ability to exercise sound logic and common sense in an environment that is dynamic with high workload. This will include supporting the department's overall administrative needs and providing collective administrative support to busy clinicians to deliver high quality care for children with a range of conditions.

We are seeking an experienced individual who is flexible and adaptable with excellent communication skills with a patient and consumer focused approach, works well in a team and possesses excellent interpersonal and organisational skills with an ability to prioritise tasks and maintain attention to detail under pressure.

What You’ll Be Doing

The Department of General Medicine provides care to sick children with a range of medical conditions both as inpatients and through the outpatient department and through ambulatory models of care. The Department is involved in education, research and FRACP teaching and the administrative staff work with a dynamic team of clinicians and health professionals. This position sits within the Department of General Medicine and requires high-level problem-solving skills, excellent interpersonal skills, ability to exercise sound logic and common sense. The role requires a patient and consumer focused approach with effective open communication to provide excellent service delivery, whilst maintaining confidentiality and to navigate communication across different departments and teams.

The Position Is Responsible For Providing

• Provide day to day management, support and supervision for other General Medicine Administration staff
• Working with Head of Department and other senior medical staff, along with Nurse Manager in General Medicine to ensure the delivery of high quality Administration support services within the Department
• Administrative support directly to Head of Department, and as required to other General Medicine Staff Specialists who have clinical, administrative, academic and research responsibilities.
• Coordination of specific administrative and employment related tasks in relation to Visiting Medical Officers
• Participate in planning, development, and provision of Administration support services with the Department, to ensure a consistent approach to service delivery, in conjunction with relevant Departments.
• Planning, coordinating and managing human and material resources for Administration officers in the Department.

Additional Benefits (where applicable): Flexible work opportunities, Salary packaging and meal entertainment benefits, accrued days off (ADOs), fitness passport, employee assistance program (EAP)

Child Safe Standards

SCHN is committed to maintaining a child-safe environment that respects and upholds the rights of children and young people, in line with NSW Health’s commitment to the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

Additional Information

SCHN is an Equal Opportunity Employer that values diversity, recognising that a diverse workforce strengthens our culture and enhances the care we provide to children, young people and their families.

Permanent NSW Health roles require Australian citizenship or permanent residency. Temporary visa holders may be considered where no suitable Australian citizen or permanent resident is identified.

Where required, overseas qualifications must be formally assessed by the Department of Education or relevant authority for recognition in Australia.

An Eligibility List may be created for future permanent and temporary full or part time vacancies.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply. We recognise the value of Aboriginal staff providing health care to Aboriginal children and families. For application support, visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application, or contact the SCHN's Aboriginal Workforce Consultant at [e-mail]

For technical support please contact 1300 679 367

Learn more about The Sydney Children’s Hospitals Network

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