Entry-Level Administrative Coordinator: Office Ops & Client Support

Cross Sphere Partners; North Sydney Council; On-site; AUD 50,000 - 60,000; Full time

Job summary

Cross Sphere Partners in Sydney is seeking an entry-level Administrative Coordinator to support office operations and client coordination under the Finance Manager. This permanent full-time role focuses on proactive administration and organised processes in a fast-paced environment.

You will assist with filing, data entry, scheduling, onboarding, and reporting while maintaining records, calendars, and communications.

Qualifications

• High school diploma or Certificate III/IV in Business Administration (or equivalent); Associate degree or higher is a plus
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with shared drives (Google Workspace or SharePoint)
• Ability to multitask and prioritise in a service-driven environment
• High attention to detail and organisational skills
• Positive, professional attitude with a willingness to learn

Responsibilities

• Coordinate daily office operations, including supplies, equipment maintenance, and reception coverage
• Assist the Finance Manager with basic administrative tasks such as filing, data entry, and document preparation
• Support client onboarding, service scheduling, and follow-up communications
• Maintain internal records, staff directories, and shared calendars
• Help prepare reports, presentations, and meeting minutes as required
• Liaise with external vendors, landlords, and service providers regarding routine inquiries
• Assist with basic invoicing support or purchase order tracking (training provided)

Skills

Strong communication

Microsoft Office

Multitasking

Attention to detail

Organisational skills

Education

High school diploma or Certificate III/IV in Business Administration

Tools

Google Workspace

SharePoint

Job description

Entry-Level Administrative Coordinator: Office Ops & Client Support Cross Sphere Partners Sydney, NSW, AU

Job Description

Cross Sphere Partners - Admin Coordinator

Job Title: Administrative Coordinator (Entry Level) Location: North Sydney, NSW Employment Type: Full-time, Permanent Start Date: July 2026 Reporting Line: Finance Manager

About the Role: We are looking for a highly organised and personable entry-level Administrative Coordinator to join our service provider company. Working closely with and reporting to the Finance Manager, you will provide essential administrative support across office operations, client coordination, and internal processes. This role is perfect for a proactive early-career professional who thrives in a fast-paced, people-focused environment.

Key Responsibilities

• Coordinate daily office operations, including supplies, equipment maintenance, and reception coverage
• Assist the Finance Manager with basic administrative tasks such as filing, data entry, and document preparation
• Support client onboarding, service scheduling, and follow-up communications
• Maintain internal records, staff directories, and shared calendars
• Help prepare reports, presentations, and meeting minutes as required
• Liaise with external vendors, landlords, and service providers regarding routine inquiries
• Assist with basic invoicing support or purchase order tracking (training provided)

About You

• High school diploma or Certificate III/IV in Business Administration (or equivalent experience); Associate degree or higher is a plus
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with shared drives (e.g., Google Workspace or SharePoint)
• Ability to multitask and prioritise in a service-driven environment
• High attention to detail and organisational skills
• Positive, professional attitude with a willingness to learn