Operations Coordinator

Bentley Recruitment; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Bentley Recruitment is seeking an Operations Coordinator for a Brisbane CBD accounting firm. You will report to the Operations Manager and support administration, finance, IT, facilities and risk to ensure smooth, efficient service for clients and staff.

This role suits someone who enjoys coordinating people, processes and projects and wants a long-term career in a collaborative team.

Qualifications

• Experience as an Operations Coordinator or senior administration in a professional services environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Experience coordinating administration teams and improving workflows.
• Excellent communication and a proactive, solutions-focused approach.
• Experience using MYOB or Xero will be highly regarded.

Responsibilities

• Oversight of the Administration team, including workflow management, rostering and resource planning.
• Liaising with outsourced finance providers to support accounts payable/receivable and reconciliations.
• Assisting with debtor follow-up, invoicing processes and month-end coordination.
• Support IT administration including onboarding/offboarding, equipment procurement and system coordination.
• Coordinate facilities management, supplier relationships and office maintenance.
• Support risk and compliance processes.
• Identify opportunities for process improvement and assist with operational projects.

Skills

Organisational skills

People coordination

Communication

Attention to detail

Autonomy

Tools

MYOB

Xero

Job description

The Opportunity

An established and highly regarded accounting firm in Brisbane CBD is seeking an Operations Coordinator to support the smooth running of the business. Reporting directly to the Operations Manager, you'll play a key role across administration, finance, IT, facilities and risk, ensuring the firm continues to operate efficiently while delivering exceptional service to both clients and staff.

This is a fantastic opportunity for someone who enjoys coordinating people, processes and projects while building a long-term career within a supportive and collaborative team.

Duties

• Overseeing the Administration team, including workflow management, rostering and resource planning.
• Liaising with outsourced finance providers to support accounts payable, accounts receivable and reconciliations.
• Assisting with debtor follow-up, invoicing processes and month-end coordination.
• Supporting IT administration, including staff onboarding and offboarding, equipment procurement and system coordination.
• Coordinating facilities management, supplier relationships and office maintenance.
• Supporting risk and compliance processes.
• Identifying opportunities for process improvement and assisting with operational projects across the firm.

About You

• Previous experience in an Operations Coordinator, Practice Manager, Office Manager or senior administration role within a professional services environment (preferably accounting).
• Strong organisational skills with the ability to manage multiple priorities.
• Experience coordinating administration teams and improving workflows.
• Confidence liaising with internal stakeholders and external service providers.
• Excellent communication skills and a proactive, solutions-focused approach.
• Experience using MYOB or Xero will be highly regarded.
• A high level of attention to detail and the ability to work autonomously.