Administrative Assistant: Travel, Onboarding & Events

Airswift; Perth; On-site; AUD 50,000 - 58,000; Full time

Job summary

Airswift is seeking a highly organised Administrative Assistant to provide essential support to a busy department in Perth, WA. The role involves coordinating day-to-day administrative activities, supporting stakeholders, managing documentation, travel arrangements, procurement, and assisting with onboarding and events.

You will handle meetings, reports, and office logistics, maintain records and calendars, and contribute to a smooth, efficient workflow in a fast-paced environment.

Qualifications

• Previous experience in an Administrative Assistant, Team Assistant, or similar support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and ability to handle confidential information.
• Proficient in Microsoft Office Suite.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexible and adaptable with a proactive approach to problem-solving.
• Only Australian Citizens or Permanent Residents (PR) will be considered for this role.

Responsibilities

• Manage shared mailbox enquiries and provide administrative support to stakeholders.
• Coordinate domestic and international travel arrangements, including site mobilisation requirements.
• Process expense reconciliations and procurement requests.
• Assist with onboarding, offboarding, and internal staff movements.
• Coordinate meetings, events, catering, and departmental activities.
• Manage document approvals, records, organisation charts, and team calendars.
• Support office logistics, workspace coordination, visitor access, and distribution lists.
• Prepare reports and provide general administrative support as required.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Microsoft Office

Independent work

Problem solving

Tools

Microsoft Office

Job description

Airswift is seeking a highly organised Administrative Assistant to provide essential support to a busy department in Perth, WA. The role involves coordinating day-to-day administrative activities, supporting stakeholders, managing documentation, travel arrangements, procurement, and assisting with onboarding and events.

You will handle meetings, reports, and office logistics, maintain records and calendars, and contribute to a smooth, efficient workflow in a fast-paced environment.