Administrative Assistant: Growth in Professional Services

Hall Chadwick; Brisbane; On-site; AUD 1 - 2; Full time

Benefits offered by this job

Practical experience

Mentoring support

Exposure to accounting

Skills development

Varied work

Collaborative workplace

Job summary

Hall Chadwick is seeking an Administration Assistant in Brisbane's Personal Insolvency team to support partners, managers and professionals with day-to-day administration. You will gain exposure to client service, accounting processes and the broader business environment while building essential admin skills.

This entry-level role values organisation, reliability and a proactive, learning mindset, with opportunities to grow within professional services and advisory teams.

Qualifications

• Interest in business, accounting or professional services.
• Strong organisational and time-management skills to handle competing priorities.
• Clear and professional written and verbal communication.
• Attention to detail and commitment to accuracy.
• Proactive, reliable and helpful approach with willingness to learn.
• Comfort with MS Word/Excel/Outlook/Teams or ability to learn new systems quickly.
• Ability to work independently and as part of a team.
• Client-focused mindset and discretion with confidential information.

Responsibilities

• Provide general administrative support to partners, managers and team members.
• Answer calls and respond to routine enquiries professionally.
• Manage shared inboxes, calendars and meetings.
• Prepare, format, proofread and file client correspondence and documents.
• Maintain accurate client and matter records in firm systems.

Skills

Organisational skills

Time management

Written & verbal comms

Attention to detail

Proactive attitude

Learn quickly

Independence & teamwork

Client-focused mindset

Education

Study in business/administration

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Build your administration skills while gaining practical exposure to a dynamic chartered accounting and business advisory firm.

Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients.

This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant in our Brisbane Personal Insolvency team, you will report to a Partner or Manager and support Hall Chadwick’s partners, managers and professional teams with day-to-day administration, while gaining practical exposure to client service, accounting processes and the wider business environment.

The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business.

Personal Insolvency
About the Role

Build your administration skills while gaining practical exposure to a dynamic chartered accounting and business advisory firm.

Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients.

This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant in our Brisbane Personal Insolvency team, you will report to a Partner or Manager and support Hall Chadwick’s partners, managers and professional teams with day-to-day administration, while gaining practical exposure to client service, accounting processes and the wider business environment.

The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business.

Responsibilities

• Provide general administrative support to Hall Chadwick partners, managers and team members.
• Answer telephone calls and respond to routine enquiries professionally.
• Manage shared inboxes, calendars, meeting rooms and appointments.
• Prepare, format, proofread and file client correspondence, reports, presentations and other business documents.
• Create and maintain accurate client and matter records in Hall Chadwick’s systems and databases.
• Assist with data entry, document scanning, printing, mail, couriers and electronic document management.
• Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions.
• Assist with client onboarding, engagement documentation and routine compliance administration under guidance.
• Support billing administration, expense processing and other routine practice-management tasks.
• Liaise professionally with clients, external stakeholders and colleagues across the firm.
• Support firm events, staff activities and business improvement projects as required.
• Handle client and firm information with confidentiality, care and discretion.
• Undertake other reasonable administrative duties as required.

Qualifications

• A genuine interest in business, accounting, administration or professional services.
• Strong organisation and time-management skills, with the ability to manage competing priorities.
• Clear and professional written and verbal communication.
• Good attention to detail and a commitment to producing accurate, high-quality work.
• A proactive, reliable and helpful approach, with a willingness to learn.
• Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly.
• The ability to work effectively both independently and as part of a team.
• A client-focused mindset and confidence dealing with a range of people.
• Sound judgement and respect for confidential client and employee information.
• Previous administration, customer service or office experience is helpful but not essential.
• Relevant study in business, accounting or administration is welcomed but not required.

Job Benefits

Here’s some of what you can expect:

• Practical experience in a respected professional services environment.
• Training, mentoring and support from experienced Hall Chadwick team members.
• Exposure to accounting, advisory and business support functions.
• Opportunities to build administration, client service and commercial skills.
• Varied work and the opportunity to take on greater responsibility as your capability develops.
• A collaborative and supportive workplace focused on learning and professional growth.

Contacts

If you’re interested in being part of a team that values meaningful work and attention to detail, we’d like to hear from you.

To submit your application please click Apply Now, or contact the HR team at ********@hallchadwick.com.au for further information.

All applicants must be Australian citizens or hold a current valid Australian work visa.

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